To visit various government institutions, an extract from the house register is required. It contains information about citizens registered at a specific address of the property. Along with other certificates, for example, about the privatization of an apartment, this document becomes a necessity if there is a purchase and sale of real estate. Before receiving an extract from the house register, you need to choose a method of application.
Features of the document
An extract from the house register contains information about the permanent or temporary registration of persons. Using it, you can determine the number of registered citizens, as well as the date of registration or deregistration.
Important! Receipt is allowed to both home owners and citizens registered at the address. The certificate can be issued to anyone who applies if they have a power of attorney certified by a notary office.
Extract from the house register: sample
An extract from the house register, a sample of which can be viewed, contains basic information about the persons registered or living in the property:
- the exact address of the residential premises;
- last name, first name, patronymic, identity card details of the registered citizen;
- type of registration (permanent, temporary);
- the purpose of obtaining temporary registration;
- date of registration.
The standard form may indicate the date the citizen was deregistered. This information is important for potential buyers who are purchasing real estate. A person can be deregistered temporarily with the possibility of re-registration for several reasons:
- declared missing;
- serving a sentence in accordance with a court decision that was made before 2020;
- employment under a contract with relocation to another city;
- business trip abroad for a long period of time;
- long-term inpatient treatment.
We order an extract from the house register through State Services in 2020
A document such as an extract from the house register may be needed in various situations.
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For example, to confirm family composition with social protection authorities. How to obtain this document.
What it is
An extract from the house register is a document that confirms the list of persons registered at a specific address.
You can get the paper at the housing office or at the passport office. To do this, you must make an oral statement to the appropriate employee.
Issued in electronic or paper form. But the electronic version does not have the necessary electronic signatures, therefore it is not suitable for submission to various government bodies.
You only need to submit a paper document. Today, for this you need to contact the multifunctional center.
They are located in all major populated areas. Production time is a few hours from the moment of order.
What might you need it for?
An extract from the house register may be needed in the following cases:
| When making real estate transactions with alienation of ownership rights | The extract confirms the fact that:
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| To apply for various benefits and government benefits | For example, to obtain the status of a parent with many children, you will need to submit such a certificate to the social protection authorities |
| For submission to court | Such a certificate is required when considering cases of divorce, collection of alimony, determination of the fate of a child, etc. |
| In other cases provided for by current legislation | For example, an extract from the house register may be needed when registering a SNILS for a child or to receive compensation for a large family for a school uniform. |
Issue period
This paper has a certain validity period, so you should not order its production in advance.
It will simply not be accepted for consideration as a document containing outdated information.
You can issue an extract quite quickly! Previously, when it was issued directly at the housing office or passport office, its preparation took several minutes.
Now, when you contact the MFC, the extract is also done quickly. But, it is processed even faster if you apply electronically. This can be done through the State Services portal.
It will take a maximum of 5 days to issue a standard statement. This is the regulatory deadline for producing the document. But, as practice shows, paper is made much faster.
If the applicant requires an extended extract, then he will definitely have to wait a few days. A sample application for an extended extract can be downloaded here.
This paper requires information that is stored in archives, and not all of it has been translated into electronic format.
It will take about 7 - 10 days to produce an extended extract from the house register. The sample can be downloaded here.
Validity
The extract has a limited expiration date - 1 month from the date of its production.
The fact is that within 1 month, information about the registration of citizens at the specified address may change. Then the document will no longer be valid, as it contains false information.
If within 1 month from the date of production, the extract is not transferred to the authority that requested it, then you will need to re-order the production of the document.
The registration for an apartment is absolutely free, but it takes some time to process. Therefore, you should not miss its expiration date.
Step-by-step procedure for online receipt
You can order an extract through the State Services portal. It has been operating successfully for several years.
With its help, citizens and organizations can order a variety of government and municipal services without leaving their home or office.
To quickly order paper, you need to take a few simple steps:
| Login to the official portal of State Services | authenticate by entering your username and password in the specified fields |
| In the corresponding field of your personal account | you need to maintain “Receiving an extract from the house register” and the user will be presented with a number of services, he must select the appropriate one |
| In the required fields you must enter | the following information:
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| Now you need to wait to receive the extract | If you just need information, then an electronic version of the document will do. If paper is needed for presentation to the authorities, then you need to order a paper version |
| Get document | at the nearest MFC at the specified time |
Only those who are registered on it can use the portal. If the applicant does not yet have his own account in this system, then he must create one.
This is not difficult to do; the system itself gives tips on how to quickly complete the registration procedure.
But to access the maximum number of state and municipal services, you need to confirm your account.
You can do this as follows:
| Visit the nearest MFC and confirm your appointment on a first-come, first-served basis | This will be done by a multifunctional center employee |
| Make a request via Russian Post | But it's much longer |
Once the account is confirmed, the person has the right to use the full range of state and municipal services.
In particular, he gets the opportunity to order an extract about everyone registered at a specific address online.
In electronic format
If the applicant wants to receive an extract in electronic form, he must check the appropriate box when creating the request.
After some time, the document will become available to him at the email address that he specified during registration.
Now you just need to print the document. But it has no legal force, as it does not contain a seal or electronic signature.
Therefore, it is not suitable for presentation to government agencies. For this you need a paper extract.
In text version
The paper format of the document is accepted by all state and municipal authorities. A sample extract from the house register can be downloaded here.
It contains the original seal of the housing office or passport office, as well as the original signature of the manager and the person who issued the extract.
Therefore, if a document is needed for official sources, you must immediately order it on paper. A sample form for completing the statement can be downloaded here.
The electronic version is not always accepted. To avoid getting into trouble, you need to clarify in advance in what form the document can be accepted.
Preparation of necessary documents
In order to receive an extract, you need to prepare several documents.
This:
- Applicant's passport.
- A document confirming ownership of the premises about which information is required.
The latter is rarely asked, only to issue an extended statement. If you need simple paper, then they won’t ask him.
If the extract is issued through the State Services portal, then you need to attach a scan of your passport. It must be in a certain format, otherwise the system will not let it through.
Registration cost
It is issued absolutely free of charge. There is no need to pay state duty.
If the applicant himself cannot submit a request for an extract, his representative can do this for him.
But he must have a notarized power of attorney in his hands. You will need to pay notary fees for its registration.
Video: carrying out the procedure
Pros and cons of this type
If a citizen decides to order an extract through State Services, then he must realistically evaluate the pros and cons of this action.
The advantages include:
| Convenience of registration | There is no need to leave home, stand in line or travel somewhere. It is enough to have a device at home with Internet access |
| 24/7 access | You can submit an application at any time, regardless of the work schedule of a particular organization. |
| The shortest production time | How long to wait for the service to be completed. An extract ordered through State Services will be ready within the regulated time frame without violations |
But we should not forget the disadvantages of this method:
| If you have any questions, you won’t be able to get a comprehensive consultation. | The portal does not provide such a service. And, since many services are now switching to electronic format, it is quite difficult for elderly people to understand this system and order this or that service. Therefore, you have to contact the MFC or intermediaries, paying for their services |
| This option is not available everywhere | The ability to use State Services to order an extract is not available everywhere. This depends on where the property for which information is needed is located. In some regions, this service is not implemented or its implementation is only possible through regulated services. But, in the very near future this drawback will be corrected, since connecting regions to the portal occurs quite quickly |
| If the applicant incorrectly fills in any fields or incorrectly indicates any information, he will be denied the service. | But, this will happen only after all documents have been sent for consideration. Therefore, you need to carefully check all the data provided yourself. |
| Technical difficulites | Sometimes technical problems may arise on the portal and the service will become unavailable. Problems can be fixed in an hour, or maybe in a few days. And if you need an extract urgently, you will have to go to the nearest MFC |
An extract is a document that may be required in many cases.
Therefore, the possibility of registering it through State Services greatly simplifies the process of obtaining it.
- Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
- All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.
That's why FREE expert consultants work for you around the clock!
- via the form (below), or via online chat
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Where to get it
There are several ways to order an extract from the house register. Information is stored in organizations servicing the property, as well as other government agencies.
- Multifunctional Center. At the request of the citizen, the paper is provided on the day of application.
- Management company or homeowners association. The board of these organizations keeps records of residents.
- Office of the Federal Migration Service. The document is provided to owners of private households.
- Administration of the locality. This option is used when a citizen lives in a small village, town, village.
- State Services Portal. The most convenient way to apply online, which does not require personal submission of an application.
The service is provided free of charge, regardless of its type. There is no state fee for the procedure.
How to obtain an extract from the house register through government services?
An extract from the house register is a necessary document for performing several actions with real estate, registration-extract, and placing children in educational institutions. Previously, these were handled by passport offices. Now the situation has changed for the better and it has become possible to do everything in a “one-stop shop”. Let's consider the most convenient way to obtain this certificate.
Why do you need an extract?
This document will be needed for:
- selling an apartment or house
- registration at a new address
- admission to kindergarten
- registering a child for school
- during the child support process to confirm who the child lives with
- replacement or registration of a Russian passport
What does an extract from a house register look like?
This set of information is present in the extract - this is the last name, first name and patronymic, passport details, reason for registration, address of the extract and reason.
Organizations that issue extracts from the house register
You can get help in several ways:
- in multifunctional centers (MFC)
- in the HOA, if your home has this organization
Extended archival extract from the house register
This is a document that reflects the entire history of registrations and discharges of people living in it for the entire period of existence of this apartment, when they arrived to live, and also at what address they left.
Such an extract may be needed if you are requesting certain benefits or selling an apartment.
It will serve as a guarantee to the buyer that there will be no future persons who may claim to live in the apartment. Such persons may be those temporarily discharged from their living space - military personnel, those undergoing long-term treatment in a hospital, those working for a long time on a business trip in another city or country, or those located in places not so remote.
In other cases, you will need a regular statement.
To whom is the archived extract provided?
- A mother can receive an archived extract for her child, even if she or the child is no longer registered at this address
- property owner
- an outsider with a notarized power of attorney to receive an extract
Registration period
at the MFC, the owner of the apartment, registered in it or a representative by proxy can receive it immediately.
Service cost
This service is provided free of charge.
Documents to be received
- passport
- document on ownership of the apartment
- a house register if you live in a private house, because in this case you, as the owner of an individual home, are required to maintain it yourself. If you live in an apartment building, the house register is located in the very center of State Services in electronic form.
The second document is sometimes not required from the property owner, since the passport has a stamp with registration, and the MFC computer reflects information about the ownership of the passport bearer. However, it is always better to play it safe and have a complete set of documents with you.
Receipt instructions
Visit in person with a passport, a document on ownership and (if you are the owner of a private residential building) with a house register.
In an electronic live queue, you will go to the window, present your documents, fill out the form provided and immediately receive the required document in your hands.
Previously, there was a way to order an extract online through the State Services portal, but since 2020 this function does not work.
In addition, such an extract is often required in the original, with a stamp, and not received by e-mail without any stamps.
Receipt times
Issued immediately in the presence of the applicant when applying to the State Services Center (MFC)
Required documents
Before applying, you must collect a package of documents.
- Statement. You can download and print the document, fill it out by hand or on your computer in advance. It is necessary to indicate what type of document is required to receive.
- Applicant's passport. Required to confirm identity.
- Title document for real estate. This could be information about state registration from the Unified State Register of Real Estate, or a warrant (for municipal housing).
- Notarised power of attorney. When contacted by the applicant's representative.
Extract through State Services
An extract from the house register through State Services is a popular online service. To obtain paper, you must follow the instructions.
- You must log into your personal account using your login and password.
- In the catalog you need to find the section “Apartment, construction, land”.
- After the transition, you need to click on the “Issue documents” button.
- You must select “Extract from the house register” from the list.
- You need to click the “Get service” button.
- A page will appear with an application that needs to be completed.
The submitted appeal will be reviewed within 1–3 days. A copy can be sent by email. If the original is needed, the citizen will be invited to the MFC on a designated date.
Advantages and disadvantages of this method
Any of the methods for issuing an extract has advantages and disadvantages.
The main advantages of this method are considered to be:
- no need for personal contact (the entire process takes place remotely);
- the entire list of documents is submitted via the Internet;
- saving personal time.
Disadvantages : _
- often the online service may be unavailable due to technical work;
- there is a possibility that the request will be ignored by the responsible authority.
In practice, there are situations when applicants are forced to contact the authorized body personally, since there was no response from them.
Visit to the multifunctional center
An extract from the house register is issued through the MFC at the nearest territorial office.
Important! You must make an appointment in advance. This can be done by phone or in the center. If you don't set a date and time in advance, there may be a long line on the day of your visit.
After completing the application, the citizen is given a receipt. It indicates on what day you need to come to receive the paper. Often it is issued on the day of application.
