Extract from the house register, extended archival

⭐ ⭐ ⭐ ⭐ ⭐ Good afternoon, readers of my blog, now we will comprehend the necessary topic for everyone - Preparation of extracts from documents. Perhaps you may still have questions after you read, so it is best to ask them in the comments below, or even better - get advice from practicing lawyers on all types of law from our partners.

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1. In paragraph 12, you will need to duplicate information about where the applicant came from.
2. Item 16 – here you need to enter the date the document was drawn up and sign the applicant.
3. Item 17 “Deregistration formalized” - we write the date of deregistration, in this paragraph the signature is placed by the specialist who deregisters the applicant and is responsible for carrying out this procedure.

The departure slip is a standard approved form (order of the Federal Migration Service of Russia “On approval of the Administrative Regulations for the provision by the Federal Migration Service of the state service for registration of citizens of the Russian Federation at the place of stay and at the place of residence within the Russian Federation” dated September 11, 2012).

When is a sheet needed?

If necessary, other personal data is indicated on the reverse side, for example, if there was a change of surname or other personal data, as well as information about if a person moves within the same locality.

This may be due to the presence of information in it that constitutes a trade secret for the company. Another case when an extract is useful relates to large documents. In this case, the applicant simply does not need the entire document, but only the part that contains the necessary information is sufficient.

How to correctly prepare an extract from a document sample

An extract from the documentation consists of a reproduced part or several parts of an internal document, drawn up in writing. Most often, such extracts are needed when it is impossible to transfer the entire document to third parties. If there is no confidentiality or volume, a copy is sufficient. From the point of view of the executor, an extract is an office-work analogue of a copy of a document, which is drawn up if there is such a need.

What is an extract from a document and when is it issued?

Sometimes there is a need to provide third-party users with a copy of part of a document. For example, such users may be third-party companies, former or current employees. However, in most cases, it is not possible to provide a copy of the entire document. There are papers intended for internal use only, which include confidential information.

Sometimes the form of statements is specified by law. It all depends on which document is being copied. For example, the form of an extract from the minutes of a meeting of the Military Council is regulated. It was established by order of the Ministry of Defense No. 280 of July 24, 2006.

Extended extract from the house register: why is it needed?

The source of information about all persons ever registered and discharged from a given apartment is nothing more than an archival (extended) extract from the house register

Cases when an extended extract from the house register is needed

1. When renting an apartment Before renting an apartment for a long time, I recommend checking the archival (extended) extract from the house register, in which you can see if there are relatives or co-owners of the apartment owner who have been temporarily discharged from the apartment, with whom you will sign an apartment rental agreement.

Why is this so important?

Because people temporarily discharged from the apartment have the right to live in this living space and therefore will calmly and legally settle next to you, and you will have nothing left to do but come to terms with this.

In practice, few of the owners will bother to take an extended (archival) extract from the house register for you (the tenants)... not because he doesn’t like you, but because somehow it happened that way.. there are a lot of things in Russia done only when “the roast rooster pecks.”

As a last resort, you can indicate in the apartment rental agreement that the owner guarantees that no one else is registered in the apartment except him, and if this fact is not confirmed, he undertakes to compensate you for damages and terminate the rental agreement.

2. When buying an apartment When buying an apartment, everything is much more serious, because here it will not be possible to terminate a legally concluded contract only for the reason that you did not provide for the possibility of having temporarily written out ones.

By the way, read more about how to check the legal purity of an apartment when purchasing here https://www.habrealty.ru/pokupatelyu/proverit-chistotu-kvartiru-pokupke.html

Therefore, an archival extract from the house register will help you check these individuals.

The information written below is not valid for all cities in Russia. Before you go for help, call the customer service department and find out more!

How to correctly prepare an extract from a document sample

Step 4. Quote the part of the order containing all the necessary information.

For example, from an order to encourage several employees, write down the motive and type of incentive, and then the last name, first name, patronymic, position and personnel number of the employee who requested the extract. The text must be identical to the original; even minor changes and adjustments are unacceptable. Do not forget to indicate the grounds for the personnel decision in question: when making an extract from the order to dismiss an employee at his own request, indicate the details of the application, for employment - the details of the employment contract, etc.

What is an extract?

Since you need to obtain an extract from the house register to coordinate important issues relating to real estate and its owners, it is important to know how to draw it up correctly and what the form looks like.

To keep records of all registered residents in the territory of a particular apartment, they use a special journal called a house book. Data on registration and discharge of residents is recorded in this journal.

When it is necessary to submit a certificate about the citizens registered in the apartment, they draw up a current extract from the house register, making sure that it is valid at the time of submission to the relevant authorities.

Depending on the information that should be reflected in the certificate, a distinction is made between regular and extended statements.

Regular

If up-to-date information is required, please request the following normal form:

1. Full name of the citizen who applied.
2. Complete information about family members and citizens registered at the specified address.
3. The exact address.
4. From what date a particular person was registered.
5. Information from the passport for each resident.
6. Citizenship.
7. Information about the document establishing ownership.

Archival

When a thorough check of information about the apartment and residents is required, a special certificate from the archive, called an extended extract, is ordered.

The document provides complete information about citizens ever registered at the apartment address. The certificate is ordered when conducting transactions for the alienation of property, if there are suspicions about the possible presence of obstacles to re-registering the property to another owner.

From the certificate you can find out the full history of the apartment from the moment the first residents moved in to the time the request was submitted.

To make entries in the house register, confirmation of registration using a personal document (passport) is required. For this reason, information from the house register is the most reliable and reliable.

An extended (archival) extract from the house register is needed when concluding transactions involving the re-registration of real estate, legal proceedings, drawing up a deed of donation, and when challenging inheritance by other applicants.

Rules for preparing an extract from a document

• Document name: “extract from...”. For example, if this is a copy of information from an order, the document is called an “extract from the order.”
• Date of registration of the paper from which the copy is made. That is, you need to indicate exactly the date the original document was compiled, and not the date the extract was issued.
• Signature of the person who signed the original. It is not necessary to sign on the statement.
• Form details. As is correct, the details of the original are completely transferred to the copy.

Rules for drawing up an extract from an order

Of course, no one will give anyone an extract just like that. Before receiving it, you must draw up a written application, in which you must indicate which order you need an extract from and for what purposes. Then it is advisable to have the application endorsed by the secretary of the organization (in case there are any disagreements regarding the issuance of the document).

Extract of a citizen with permanent registration

If a citizen is registered in a private (privatized) apartment (house), but is not the owner, he may lose the right to live in the premises for a number of reasons. The most common reasons for expulsion from an apartment:

• loss of family ties with the owner of the premises;
• change of owner of the apartment;
• use of the premises other than for its intended purpose;
• the person has not lived at this address for a long time and has other housing;
• the resident is an antisocial person who threatens other residents.

This is interesting: How can you check out of an apartment going nowhere?

Loss of family ties occurs in the event of a divorce of a married couple, and, according to Art. 292 of the Civil Code of the Russian Federation, all family members of the ex-spouse cease to be considered relatives, who can be discharged from the apartment by court in the event of refusal of voluntary eviction.

It is possible to initiate a lawsuit to extract from an apartment if the spouse does not have the right to own the apartment and it does not belong to the common property of the family.

When the owner of the apartment changes, everything previously registered in the premises must be deregistered. In case of refusal, forced eviction from the apartment through the court will be initiated by the owner. The obligatory action of the owner of the premises is to notify the registered person of eviction.

The reasons for eviction from an apartment by court if the housing is municipal can be:

• violations in the use of housing stock;
• a person does not live at the address for a long time (Article 71 of the Housing Code);
• utility debts;
• the resident constantly ignores the interests of neighbors;
• the tenant's actions lead to the destruction of the premises;
• future privatization of housing;
• demolition of a building or removal of it from the housing stock.

The initiator of the appeal to the court is the owner of the premises - local authorities.

It is possible to discharge a person from an apartment through the court if he is the owner of the premises only in cases:

• actions that threaten the safety of the housing stock;
• if the home purchase transaction is declared illegal;
• the apartment has been foreclosed on for debts;
• residential premises are being used unlawfully.

In this case, both local authorities and interested parties (creditors) can file a claim in court.

How to correctly prepare an extract from a document sample

Departmental regulations may establish a certain procedure for preparing an extract from a document of a certain type. For example, by order of the Russian Ministry of Defense dated July 24, 2006 No. 280 “On approval of the Instructions on the conditions and procedure for admission to military educational institutions of higher professional education of the Ministry of Defense of the Russian Federation,” the form of an extract from the minutes of the meeting of the Military Council was approved. Accordingly, if a procedure has been established for preparing an extract from documents of a certain type, then it must be followed.

Statement validity period

An extract is one type of copy. In order for a document to have legal force, it must be certified. Therefore, it is recommended to put the “certification mark” on the paper. If a company decides to certify a document with a seal, it is necessary to enshrine this method in a local act.

• clause 12 “Where did you come from”: the data from clause 8 of the front side is duplicated;
• clause 16 “The document was compiled”: the dates of the document’s preparation and the applicant’s signature are indicated;
• clause 17 “Deregistration formalized”: the date of deregistration is noted and the signature of the official responsible for the procedure is affixed.

Sometimes GIT inspectors, prosecutors or judges require the provision of some document, for example, an order on bonuses. But such orders often indicate not one specific employee, but several. Upon request, information specifically regarding a specific employee is provided. This is what the extract is made for.

Algorithm for registering their living quarters

You can pay the state fee for providing an extract in cash through a bank, by bank transfer, or through payment acceptance terminals, which are located directly inside the tax office building.

An extract from the order, just like the order itself, does not have a standard unified template that is mandatory for use, so it can be drawn up in free form. Quite often, enterprises use special templates developed within the company (they must be taken into account in the organization’s accounting policies). But, regardless of which option is chosen, an important condition: the document must always indicate

What is it and what is it for?

All of them may not live in the apartment for a long time, but have the right to use it upon their return.

An archival (extended) extract from the house register can only be issued to the owner or person registered in this apartment. This document has no validity period, but maximum relevance is important: the later it is received, the more complete the information in it.

Until 2020, those serving in the army or serving a sentence were temporarily removed from the register. Now this doesn't happen. But those who were convicted before 2020 were removed from the register at the place of registration, so their presence in the archival extract is possible.

What is the minutes of a commission meeting?

At enterprises and organizations, the work of various commissions is not such a rare occurrence. Typically, the commissions include several company employees who professionally solve the tasks assigned to them. There are founding, certification, acceptance, inventory commissions; they meet on the occasion of conferences, seminars, etc. At the same time, the work of any commission is necessarily recorded in a special protocol. It contains information about who is on the commission, what goals were set for the participants, how they were achieved and the decision of the commission.

FILES Download a blank form for an extract from the minutes of a commission meeting .docDownload a sample extract from the minutes of a commission meeting .doc

An extract from a personal account should not be considered evidence

This is evidenced by judicial practice

COURT PRACTICE CONFIRMS

REQUIRED CALCULATION WITH ALGORITHM

(Sverdlovsk 2014 or S-14)

Taking into account that the personal account of the tenant of a residential premises is an internal document to reflect payment for the maintenance of housing and utilities throughout the use of the residential premises, attaching an extract from the personal account to the case materials is the right of the plaintiff. However, this does not exempt the plaintiff from drawing up a reasonable calculation of the claim with an algorithm for the arithmetic operations performed, since the extract is compiled for a different purpose and cannot confirm the plaintiff’s arguments about the quantitative, cost and time indicators of the services provided to the defendant, as well as the presence and period of penalties presented for collection, their relationship with the unfulfilled obligation.

Appeal Ruling of the Sverdlovsk Regional Court

dated April 9, 2014 in case No. 33-4587/2014

AN EXTRACT from a PERSONAL ACCOUNT is not a SETTLEMENT

(S-14)

There are no legal grounds for identifying the extract from the personal account and the calculation of the amounts collected, therefore the court had no reason to consider the extract a calculation.

Appeal Ruling of the Sverdlovsk Regional Court

dated April 9, 2014 in case No. 33-4587/2014

THE STATEMENT DOES NOT CONTAIN INFORMATION ABOUT TARIFFS, NUMBER OF SERVICES PROVIDED, BENEFITS, OR RECALCULATIONS

(M-15)

At the same time, the board cannot trust the calculation of the debt for utility bills accrued by the plaintiff to the defendants for the period from 01/01/2012 to 01/01/2015 according to the extract from the personal account for the disputed apartment (ld...), in terms of establishing the debt for the specified period, since the specified extract, contrary to the requirements of Art. Art. 157, 158 of the Housing Code of the Russian Federation does not contain information about accrual tariffs, the number of services provided, benefits, recalculations and the like, that is, they do not contain the necessary detailed information that would allow checking the accrued amounts.

(Appeal ruling of the Moscow City Court

dated July 14, 2015 in case No. 33-24678/15)

EXTRACT is simply a financial summary of all accruals, recalculations and payments - and CANNOT BE RECOGNIZED AS APPROPRIATE EVIDENCE IN THE CASE

(M-11)

A personal account statement is the financial final result of all accruals, recalculations and payments, cannot be a calculation of debt, and also cannot be recognized as appropriate evidence in the case. Thus, this document cannot be used by the court, since it is not admissible evidence in the case. An extract from the personal account should be considered in conjunction with other evidence of the existence of a debt, which the plaintiff did not provide.

In such circumstances, when the court has not checked the calculation of the collected debt, has not assessed and has not eliminated the contradictions in the case regarding the amount of the debt, the court decision cannot be considered legal and justified, and therefore it is subject to cancellation. Since the violations committed by the court cannot be corrected by the court of cassation, the court decision is subject to cancellation and the case is sent for a new trial to the same court.

(Definition of the Moscow Regional Court

dated April 12, 2011 in case No. 33-8244).

GIVING THE EXTRACT FROM A PERSONAL ACCOUNT the name “CALCULATION” is a trick

(S-14)

As can be seen from the document, which is called a settlement in the complaint, it is, in fact, an extract from a personal account, generated in October 2010 and already having an initial debt amount of 71,519.37 rubles. and penalties 7102.10 rub. (case file 11). At the same time, the statement of claim states that a settlement is attached in the form of an extract from the personal account (case sheet 6).

Taking into account that the personal account of the tenant of a residential premises is an internal document to reflect payment for the maintenance of housing and utilities throughout the use of the residential premises, attaching an extract from the personal account to the case materials is the right of the plaintiff.

However, this does not exempt the plaintiff from drawing up a reasonable calculation of the claim with an algorithm for the arithmetic operations performed, since the extract is compiled for a different purpose and cannot confirm the plaintiff’s arguments about the quantitative, cost and time indicators of the services provided to the defendant, as well as the presence and period of penalties presented for collection, their relationship with the unfulfilled obligation.

There are no legal grounds for identifying the extract from the personal account and the calculation of the amounts collected, therefore the court had no reason to consider the extract a calculation.

(Appeal ruling of the Sverdlovsk Regional Court

dated 04/09/2014 in case No. 33-4587/2014).

THE CALCULATION MUST CONTAIN CALCULATIONS OF THE PRICE OF THE CLAIM

(S-14)

“...the calculation must contain technical calculations of the indicator (claim price) through a certain algorithm of arithmetic operations, the sequence of which is obvious.

(Appeal ruling of the Sverdlovsk Regional Court

dated 04/09/2014 in case No. 33-4587/2014).

EXTRACT_CALCULATION DOES NOT HAVE THE SIGNATURE OF THE PERSON WHO IS A PARTY TO THE DISPUTE

(S-13)

An extract from a personal account for the period from <...>, presented in support of claims for collection of arrears of payment for housing and utilities, in violation of Art. 132 of the Civil Procedure Code of the Russian Federation is not signed by the plaintiff and contains only the signature of an employee of the LLC <...>, which is not the plaintiff in the case . In addition, the specified extract was made for B.’s personal account <…>. The specified person is also not a party to the dispute.

EXTRACT _ not CALCULATION (

S-13)

Contrary to the argument of the private complaint, the judge came to a reasonable conclusion that the LLC <...> extract from the personal account does not comply with the requirements of Art. 132 of the Civil Procedure Code of the Russian Federation, since this rule of law contains imperative requirements for calculation, which the applicant has not complied with.

(Definition of the Sverdlovsk Regional Court

dated 04/09/2013 in case No. 33-4314/2013)

How to get an extract from the Unified State Register for a mortgage

To obtain a certificate, a minimum list of documentation is required, including:

• Standard application;
• Applicant's passport;
• Receipt for payment of state duty.

The buyer is interested in completing the form. He wants to get the full amount of information about the property he is purchasing in order to protect himself from real estate fraud.

When applying for a mortgage through a real estate agency, the realtor is responsible for ordering an extract from the Unified State Register of Real Estate. He can receive the document using the Sberbank-online service under special conditions.

Any interested person or his official representative can draw up a document from the Unified State Register of Real Estate by contacting the following organizations:

• MFC;
• Branch or website of the Unified State Register;
• Portal “Government Services”;
• Website egrnka.ru.

You can receive a certificate from Rosreestr in electronic form within a few minutes on the USRNka portal. How to do this, read the instructions below.