How to obtain an archived (extended) extract from the house register

Certificates from the Housing Policy Department

The State Property Certificate (as well as an extract from the Unified State Register of Real Estate) is an official document reflecting current information about the property and land plot, the rights registered to it and the presence/absence of encumbrances or restrictions. The need to obtain a residential property certificate arises only if the registration of ownership of real estate was carried out before 1998, that is, before the creation of the Unified State Register.

Do you want to exchange, sell, donate or share your apartment, and the rights to it were registered before January 31, 1998? Then the Department of Housing Policy and Housing Fund will help you. It is the DDP certificate (or, as it is also called “extract from the DDP”) that will be the essential document for making any transactions with your real estate.

Where to get an extract from the house register

Moreover, if a person requires only general information about registration at a specific address, for example, to check the transparency of a transaction for the purchase and sale of an apartment, extracts from the house register can also be obtained electronically after 3 days from the date of filing the application.

After all, when purchasing an apartment, there is a risk that a former tenant, discharged from the premises due to serving a sentence, may return in a few years and move into the apartment on completely legal grounds, which predetermines the need to obtain expanded data in the form of an archival extract.

Contents and cases of request

Please pay attention to how the statement is compiled.

There is a form established by law for such certificates . Essentially, this is what she looks like. It includes:

year, place of birth;
FULL NAME;
number, series, who issued the passport, date of issue;
nationality, citizenship (citizenship);
where did you come from, i.e., previous place of residence;
registration is indicated. If a person is registered temporarily, then his registration is permanent;
attitude towards military service. Whether he is liable for military service or not;
type of work activity;
If a citizen was discharged, then where did he go?

Extended extract from the house register - sample

Like any document, such a certificate has its purpose. An extended statement is requested when:

sell or buy real estate;
to confirm certain facts during legal proceedings.

It is useful when making a gift, challenging an inheritance, and in a number of other cases of alienation of property .

When receiving the form of an extended extract from the house register, you must make sure that all the people who are registered in this housing are included in the document. Otherwise, a new tenant may appear in a purchased apartment, for example.

Where can I get an archived extract from the house register?

applicant's passport;
documents for the apartment confirming the applicant’s ownership of it;
warrant or permit if the applicant lives not in his own, but in a municipal apartment;
house register if residents live in a private sector;
power of attorney, if the application is written by a third party instead of the home owner.

to apply for various benefits and subsidies, for example, to pay for utilities;
to obtain the status of a large family;
to go to court, for example, to obtain alimony;
to confirm data when drawing up a real estate purchase and sale agreement;
for the military registration and enlistment office for the purpose of recording persons liable for military service, etc.

Thus, an extract is needed in most cases as a confirming document, which indicates that these persons actually live in common living space and are related (or not related) by family ties.

What is the difference between an extract and a certificate?

When preparing permits to enter another country, it is necessary to establish exactly what requirements the foreign embassy imposes on confirmation of financial solvency. A number of states limit themselves to requesting a bank certificate.

This type of document shows the amount of money present in the recipient’s debit or credit bank account on the day the certificate is issued. Deposit is not suitable in this case. The document is certified by the seal and signature of the head of the department. The amount of money in the certificate is indicated in the currency in which the account was opened plus, in parallel, in euros.

The certificate is valid for a month. Therefore, not all consulates give it preference, because... a citizen has the opportunity to deposit the required amount into an account, issue a confirmation, and then immediately withdraw the money. A bank statement is a printout that shows the flow of funds in an account. Those. you can see when they were placed, how intensively they are used, etc.

A standard account statement for Schengen is issued on the bank's letterhead indicating its details and the recipient. The balance of funds is indicated not as a total balance, but separately for all existing accounts. Samples of certificates and statements can be found on the Internet on websites related to migration issues or requested at the visa center.

Certificate of absence of registered persons in an apartment or house: where to get it, sample

Obtaining form No. 9 is possible only for the owner of the property or a citizen also registered at this address. If none of these persons is physically able to resolve this issue, you will have to seek help from any notary office so that its employees can issue a power of attorney to the official representative. In the future, he will be able to independently go to the local government agency, where a certificate of the number of registered ones will be issued .

Be sure to note: a certificate stating that no one is registered in the apartment, in accordance with Russian legislation, has a strictly limited validity period. The reason is that the information presented here cannot be permanent, and the document itself is required for the purpose of concluding transactions involving the sale or exchange of real estate that are not protected from fraudulent activities.

Also read: Charter of the Armed Forces of the Russian Federation, duties of the duty officer in the unit

What is it for and how to obtain an archival certificate form 9

In a regular family composition certificate, only those citizens who are registered at a given address at the time the certificate is issued are indicated. An archival certificate in Form 9 contains information about all residents who have ever been registered in a given premises since the moment the house was put into operation. It is this document that shows the history of the living space. For example, it is from an archival certificate that you can find out that a citizen who was previously deregistered due to being sent to prison previously lived in the apartment.

In practice, you may encounter the fact that a passport office employee refuses to issue a certificate due to existing debts on utility bills. At the same time, it is explained to the applicant that he must repay the entire debt, after which he will be issued an archival certificate of form 9 . This method is used to influence utility debtors, but it is illegal, since the refusal to issue a registration certificate cannot be motivated by the applicant having any outstanding debts.

Certificate of persons registered in the apartment

To order a certificate in Form 9 online, go to the State Services portal. If you are registered on it, you can immediately start ordering, and if you have not yet completed the registration procedure, you will need to create your account on this portal.

documents establishing the applicant’s ownership of this residential property;
a document establishing a citizen’s right to own a land plot;
technical passport for a residential property;
house register, as well as an extract from it;
an act drawn up by a special commission to establish the fact of a person’s residence in a certain residential property;
the applicant's identity document.

How to get a certificate

As a result, information about the pre-retirement person can be sent in the form of an electronic document, including via the Internet, including:

government services portal;
personal account of the insured person on the Pension Fund website;
email address specified in the request.

The deadline for sending the certificate by the Fund is no later than 3 working days from the date of registration of the request with the territorial body of the Pension Fund.

Although the law provides for the possibility of obtaining a certificate in another way. For example:

by regular mail;
in the MFC (“My Documents”) - if an interaction agreement has been concluded between the territorial body of the Pension Fund and the MFC and the submission of the specified request is provided for by the list of state and municipal services provided in the MFC, established by the agreement)

An electronic document on pre-retirement age is also generated automatically based on information available to the Pension Fund. Including information about individual (personalized) accounting. Deadline – no later than 1 business day following the day of registration of the request.

If you submit a request for a certificate through the government services portal or personal account on the Pension Fund website, a certificate about the pre-retirement pensioner will be sent in real time. That is, these are the fastest ways to get it.

How to obtain a certificate of registration in the apartment

It happens that the authorized structure refuses to issue a registration certificate. This is possible when the owner has rent arrears, unpaid payments for heat, water or electricity, etc. However, such actions by employees of the passport office or another organization that is authorized to issue such documents are unlawful.

A certificate is issued to a person after a personal application to the structure authorized to provide information about registration. Depending on the region of the Russian Federation, there may be differences in the operation of the system, so before applying for help, it is better to clarify the organization’s operating hours and the hours at which visitors are received.

Where to go for help

Where to get a certificate that you are about to retire is indicated by Part 12 of Art. 10 of the Law of October 3, 2020 No. 350-FZ “On amendments to certain legislative acts of the Russian Federation on the appointment and payment of pensions.”

Thus, pre-retirement people have the right free of charge from the bodies of the Pension Fund of the Russian Federation at their place of residence or work , in the manner indicated by them when applying, information about their classification as citizens of pre-retirement age.

You can receive an electronic certificate about pre-retirees in person or through your representative. The reason for receiving it is that you need to fill out a request (paper or electronic).

When submitting a request directly to the Pension Fund branch, it is registered on the day of application. And when the Fund receives it from the MFC or post office - no later than 1 business day following the day of its receipt.

The PFR information system registers an electronic request for a certificate automatically on the day it is received by assigning it an identification number indicating the date of registration.

When processing any requests, the PFR automated information system automatically checks the presence of the conditions necessary to classify a person as pre-retirement age - in accordance with Art. 391 and 407 of the Tax Code of the Russian Federation.

Also see “How the state protects pre-retirees.”

Where and how to get an extract from the house register at the desired address? Who issues it and where to get it

ease of use - in one institution you can obtain many different documents, which eliminates the need to visit different authorities;
flexible work schedule - many MFCs work even on weekends, that is, on days when most people have time to solve their problems;
absence of long queues and paperwork - as a rule, documents are processed much faster through the MFC.

name of the authority to which the document is submitted;
basic contact details of the applicant (name, address, telephone, passport details);
request to issue an extract (with the obligatory clarification of which one is required - simple or extended);
list of papers attached to the application;
date of document preparation;
personal signature of the applicant.

More to read: Confirmation of Low-Income Status Deadline

Alternative ways to obtain solvency

Considering that not all citizens keep savings in a bank account, a number of countries allow other forms of confirmation of financial solvency other than a certificate and statement. These may be the following documents:

Traveler's checks.
Certificate from place of employment in form 2-NDFL.
Extract from the Tax Service.
Receipts for the purchase of foreign currency.
Security assurance from the sponsor.

Country name	Document to confirm solvency
USA	Bank statement indicating account transactions for the last six months.
Italy	A printout from an ATM indicating the funds on the card, certified by a bank seal.
Czech	Certificate from place of employment in form 2-NDFL.
Great Britain	A bank statement indicating the movement of funds in the account for the last six months.
Greece	Bank certificate (a deposit account is also suitable), printout of a receipt from an ATM indicating the availability of funds on the card.
Norway	Bank statement showing cash flows for the last quarter.
Estonia	A certificate from the bank (a deposit account is also taken into account) or a certificate from the place of work in form 2-NDFL.

Certificate from place of work

A number of countries allow you to submit a certificate from the applicant’s place of work to obtain a visa. It must be issued on company letterhead. The text contains the following information:

Full name of the applicant, name of the position he holds.
Date of opening of the employment contract.
Salary amount for the last six months by month.
Information that the recipient will be granted official leave for the duration of the planned trip abroad.
Notification of non-termination of the employment contract with the applicant after his return from vacation, but preservation of his job and official salary.
Signature of the chief accountant and the head of the structure with a transcript.
Date of document creation.

The certificate must be certified with the seal “For documents”.

Letter from sponsor

You can also prove the solvency of the visa recipient by a letter from the sponsoring party. Usually, this is a relative, but it can also be an organization. The letter will require you to present the fact that the sponsor has sufficient financial savings and confirm the relationship (if we are talking about individuals) or the need for a business trip (if the sponsor is a company).

Purchasing currency

In order for a visa to be issued to a number of diplomatic missions, it is enough to submit checks confirming the purchase of the currency of the host country, euros or dollars. It is important that the amount is sufficient for the trip. As a rule, it is at least 600 euros for 10 days. Care must be taken to ensure that the time of purchasing currency is as close as possible to the date of application for a visa.

Purpose and rules for obtaining an archival (extended) extract from the house register

Temporary deregistration of real estate may be due to various reasons, for example, military service or being in a colony. In the future, these persons have the right to use housing, so it will be impossible to forcibly evict them. Therefore, often people planning to purchase a certain apartment require the owners to obtain this document. This will allow them to know about all persons who in any way may lay claim to the object.

At the legislative level, the extract does not have a limited validity period, but assumes that it can only be used for one month in the issuing field. This is due to the fact that after that it loses its relevance, since during this time the owners of any real estate can register other people in it.

In what cases is a certificate in Form 9 needed?

When registering an inheritance. Often the heir does not contact the notary who certified the will. And he actually takes possession of the deceased’s apartment - that is, he does not document it, but simply continues to use the housing. To prove his rights to housing, he will need to provide confirmation that at the time of the testator’s death he lived with him. This is where issuing a certificate will help.
In case of property conflicts, when it is required to prove that a person who has returned from prison previously lived in the apartment or house that is the subject of the dispute.
During privatization. In this case, an archival certificate is needed to prove that the applicant for housing privatization has not previously used this right. Document in Form 9 is requested from all previous places of residence of the applicant.

But the Form 9 paper has a second option - an archival certificate. Essentially, this is the same paper, but in addition to the above information, it also indicates all the persons who have ever been registered in the residential premises from the moment of its delivery to the present. With dates of registration and deregistration.

27 Jun 2020 stopurist 506

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