Household book: for what purposes is it used?

Those who run their own farms know what a farm book is and why it is needed.

This is a document that reflects information about the position of plots in rural areas or on the objects located on them.

The household register also contains basic information about a specific land plot and the persons registered on it, as well as information about livestock and poultry.

Previously, this document was used to form the tax base. By 2020, it began to contain a more expanded data package.

Household book

Private individuals who have received land plots to conduct personal subsidiary agriculture (LPH) mainly use the plots not to make a profit, but to satisfy their needs and needs.

According to Law N 112-FZ “On Personal Subsistence Farming”, running private household plots does not qualify as a commercial activity, therefore this type of activity is not subject to registration.

However, accounting and control of existing farms is still carried out in household books, in accordance with Order of the Ministry of Agriculture of the Russian Federation N 345. They are compiled by local authorities, currently registering them electronically thanks to special programs.

Owning a farm implies having rights and direct responsibilities to pay taxes and maintain documentation, which includes a household ledger. Why do you need an extract from the book? It is necessary to generate information about the management of private household plots by citizens.

It reflects:

description of the land plot owned or leased;
presence of capital buildings;
agricultural and other machinery.

That is, the household ledger reflects detailed information about who owns the farm and what is located on it . According to the law, it is impossible to use an extract from the household register as a title document.

However, this document is legal proof of ownership, and such an extract is used in practice if documents have been lost.

An extract is necessary when it is necessary to restore ownership rights to alienated property. Often this document is the only proof that the land plot belongs to a specific person. When considering disputes, courts accept an extract from the household register as evidence.

Household and household register

Some land owners are interested in whether a household register and a house register are the same thing or not? There is no concept of “house book” in Russian legislation. But it often appears in regulations.

The house register is drawn up when citizens register in households as property rights. An individual book in form No. 11 is kept by the owners of apartments or houses.

Household books are kept to record land, their owners, animals and are stored in the district or city administration.

What entries are made in the books?

Each book must contain the following entries:

Information about members of the household. Namely: family registration address, last name, first name, patronymic of each family member registered at the specified address, information about the work or study of residents, information about their education.
Information about the existing personal subsidiary plot.
Vehicle availability data.
Information about existing property and land plots, indicating the details of a document confirming state law.

All of the above information is entered into the book so that every resident of the locality has the opportunity to receive an extract from the household register.

In addition to permanently residing (registered) persons, the book indicates citizens registered temporarily in the territory of the settlement.

How records are kept

A household ledger is drawn up with a title page and a serial number, which indicates the name of the settlement and the purpose of the land allotment. Information is obtained by walking around the property.

The document must be filled out not by citizens, but by a representative of the local or district administration . If the city administration is involved in this, then the street must be indicated.

Receiving an extract

In controversial situations regarding rights to land in the absence of documents, an extract from the household register indicating the existence of rights to a land plot may be useful.

If the plot was received for use before 2001, then this document will help in registering the property in a simplified manner, based on an application to local authorities that keep records of all subsidiary plots.

Land plot owners, representatives of organizations or government agencies have the right to obtain information from household books.

How to get an extract? To receive an extract, you should:

submit an application to local authorities;
indicate the grounds for issuing the certificate;
submit a request from the court (if any).

The extract is prepared by order of Rosrestr N P/103 and is free of charge . Before submitting an application, you should find out the issuance procedure, as it is determined by local regulations.

You can often submit an application through the State Services portal and the MFC.

The extract is issued in two copies, and you can receive it electronically, by mail or in person. An extract from the household register for a residential building is drawn up according to an approved sample or in a free form.

According to the law, the owner has the right to receive an extract from the book with complete information about his personal holdings. The refusal to provide this document can be appealed in court or to higher authorities.

Detailed procedure, according to the Order

Order of the Ministry of Agriculture of the Russian Federation N 345 established a detailed procedure for maintaining household books in rural settlements:

The book is maintained by local governments of the settlements on whose territory subsidiary farms are located.
The head of this body ensures the organization of document maintenance and appoints responsible officials for the safety of the book and the confidentiality of information.
Information is stored on paper or electronically, certified by electronic digital signatures of officials and members of farms. A backup copy must also be created on electronic media.
In paper form, the book is kept on numbered and stitched A4 sheets. Numbering in order is carried out only on the front side. The number of sheets is indicated on the last page, the entry is certified by the signature and seal of the head of the local government. If the cover is not stitched, then it must be made of reliable material that guarantees the safety of the book.
Based on a legal act, books are pledged for 5 years, indicating the number and number of pages. At the end of the period, an act on the new laying of documents for the same period is issued.
Books are stored for 75 years before being transferred to municipal and state archives.
Entries are made by officials from July 1 to July 15. Crossing out or correcting entries without notes is not permitted. Any amendments and corrections must be certified by the signature of an official.
A personal account is opened when the book is bookmarked. The l/s number is the serial number of the farm record; it is indicated when drawing up notices, certificates and statements on the farm.
The book includes all areas where farming is carried out, even if there are no residential buildings on them or they are collapsed, dilapidated, or burnt out. Individual residential buildings, such as farmsteads, sidings, railway stations, forest guardhouses or booths, are also subject to registration. To record new farms in the book, you must leave blank sheets.

Section I

The household ledger consists of several sections. In the first section you can enter the following information:

In the “Farm Address” column, you must enter the street, house and apartment number. In this line you can also indicate the name of the locality.
Members of private household plots write down the head of the household first, indicating his full name. and passport details. If the passport data is changed, the entry is crossed out and the new data is entered in a free line, indicating the date of the changes and the reasons, for example, “due to loss” or “upon reaching 45 years of age.”
If the head of the household is replaced by another person, then the full name is entered at the top of the l/s. and passport data of the new head, and all data of the previous head are crossed out.
Other members of the household are recorded according to the words of the head. A record is kept of present and temporarily absent members of the private household plot. Their full name written down in full and without abbreviations.
In the line “other members of the household” the family relationship to the main member of the private household plot is indicated: “wife”, “husband”, “daughter”, “son”, “mother”, “father”, “brother”, “sister”, “mother-in-law” "son-in-law". Foster children are recorded as "foster care".
The “Gender” line indicates “male” or “female.” Abbreviations “male” are allowed. or “feminine,” but one letter “m” or “f” is not allowed. The column is required to be filled out.
In the line “Day, month, year of birth” the data of each family member is recorded based on the relevant documents. The date must be written in Arabic numerals; the month can be indicated in words. It is not allowed to write the year in the last two digits, only in 4 Arabic numerals.
If the residence of family members on the farm is not permanent, but temporary during the summer season, then this information is reflected in the line “Note on residence and housekeeping.”
The first section is designed for private household plots with up to 5 members. If there are more persons, then two or more sheets are allocated for recording with the note: “Continuation of personal account No. ___.”
If after laying the book for 5 years the number of members has increased, then an insert with a serial number and the letters “a”, “b” is pasted in. On the last page there is a note about pasting in a sheet with a number.
Departing members are deleted from the book, with information about the reasons for departure and the date of departure.

Section II

This section records the area of plots on the farm . The sown area and crops between the rows of the gardens are taken into account. Gardens, green lawns, flowers and paths are not taken into account.

If the documents for the land plot were registered not only in the name of the main member of the private household plot, then the book indicates which member the given territory was registered in the name of.

When filling out the column on land rights, you must indicate the number of the supporting document.

Section III

Section III indicates the number of livestock after their recalculation in the presence of the head of the farm, when farm animals are on the territory of the farm. The number of birds and bee colonies is recorded according to a survey of the head of the private household plot.

If the farm contains animals and birds that do not belong to members of the farm, then information about the animals is included in the additional information in this section.

If the farm contains non-farm birds or animals that are not listed in the section, for example, ostriches, pheasants, camels, moose, then they are recorded in the open lines “Other species”. Along with the name of the bird or animal, its age is indicated. If desired, you can list the breeds of animals.

All information is recorded as of July 1 of the current year. Information on changes in the number of animals and birds must be provided independently quarterly.

Section IV

This indicates the availability of vehicles, agricultural machinery and equipment on the farm as of July 1 of the current year, as well as the following information:

If members of private household plots stop farming and move, then private households are closed with a note at the top of the sheet: “Personal account closed (date), due to (reason).” New owners open a new l/s in the same book. The numbers of closed l/s are not assigned to other farms.
When merging plots, the l/s of one of the farms is preserved, and the l/s of the other farm is closed. Entries on the merger of farms are made at the top of the sheet.
When dividing the farm, the retired persons are crossed out from the private plot, and the private household plot opens a new private plot in the book at the location of the plot.
Any member of a private household plot has the right to familiarize himself with the records of private households, but only of his own household. Also, each member has the right to receive an extract from the household ledger for any purpose and for any list of information. The extract is drawn up in two copies, signed and certified by the seal of the manager or official.

Order of the Ministry of Agriculture of the Russian Federation dated October 11, 2020

Order of the Ministry of Agriculture of the Russian Federation dated October 11, 2020 N 345 “On approval of the form and procedure for maintaining household books by local government bodies of settlements and local government bodies of urban districts”

2. Entrust control over the execution of the order to the Deputy Minister of Agriculture of the Russian Federation, who coordinates and controls the activities of the Department of Rural Development and Social Policy of the Ministry of Agriculture of the Russian Federation.