The procedure for obtaining and filling out a house register for a private house

What is this, is there a document now?

This is a document that has full legal force and contains information about all citizens living in the specified residential premises.
It has a standard form established by law. A house register must be created for each premises that is isolated and has residential status.

It should contain information:

About the living space and its technical parameters.
About registered persons, indicating the dates of their registration or deregistration, as well as check-in and check-out.

Important! The house register is not opened for those premises that have been assigned the status of social housing. Registration of citizens who have signed social tenancy agreements is kept at passport offices using registration cards.

The need to maintain house books is indicated in paragraph 85 of the order of the Federal Migration Service. Its provisions state that from the moment a residential building is put into operation, an apartment book must be drawn up for it in Form No. 11.

House book for a private house (sample)

A sample house (apartment) book has been approved by the administrative regulations for the provision of public services by the Federal Migration Service related to the registration of citizens of the Russian Federation at their place of stay (place of residence) within the Russian Federation.

The following information is indicated on the front side:

"House (apartment) book

To register citizens who live in house No.____, apartment No.___ on ____ street.”

On the reverse side, in the form of a table, information about the owner of the property is indicated:

Full name of the citizen;
information about the title document for the apartment;
share in the ownership of housing, its size.

Further, in section 2, information about all registered citizens is indicated:

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Full name, place of birth (information about children under 14 years of age is also entered in this column);
Date of Birth;
information about military registration (if necessary);
passport or other identification document details;
all marks related to registration/deregistration at the place of residence.

What does a recreation center look like for living space in an apartment building?

The house book is a magazine with 10 – 20 sheets of A4 format. Its form is standardized and described in Order No. 984 of December 31, 2020.

Form No. 11 contains:

A title page indicating the full address of the apartment being described.
Complete information about the owners of residential premises, including their passport details and the size of their shares.
Information about all citizens registered in the premises. Their passport information, information about registration with the military registration and enlistment office, and information about housing registration must be indicated.

The pages of the book must be numbered, bound and sealed.
The last page of the journal must indicate the total number of pages, as well as the stamp and signature of the issuing employee. Important! The house register cannot be divided - it has legal force only in its entirety. Only employees of authorized bodies have the right to fill out the apartment register.

Why is it needed?

In many everyday circumstances, citizens require extracts from the house register; such reference official information will definitely be requested:

To carry out any transactions for the alienation of property in favor of third parties: sale, donation, inheritance.
When applying for social state support for obtaining preferential payment for housing, child benefit or disability pension (with a 50% discount on rent). The certificate will contain information about persons of interest to the social service.
In case of a change in the place of permanent residence, an extract will be needed for registration at the new place of registration of the citizen.
If spouses file for divorce, then information is needed to determine the share of each of them in the division of acquired property, while respecting the legitimate interests of their common children.
Only current records are the basis for charges for utility bills, contributions for the maintenance of common property, and rates for garbage removal.

Also legally significant extracts from the book will be required:

If parents of children need to stand in line to reserve a place in a preschool institution.
To register for elementary school.
When applying for free medical care and receiving medications that can only be issued at the place of permanent registration.
When filing lawsuits regarding residential real estate, obtaining a license to carry and use weapons, and registering supplies with the employment service.
For real estate transactions, the certificate will show which of the residents has the right to the apartment being sold, for example, persons serving a sentence in prison, or undergoing a long-term rehabilitation course in a mental hospital.

It would take a long time to list all the life situations when an extract from the house register might be needed, so it is important to know where to get the necessary information.

Registration of a house book

The house register must be present in the package of documents for owned residential real estate transferred to the citizen on the basis of:

carrying out the privatization of municipal real estate;
purchase and sale of an apartment;
transfer of rights to housing as a result of housing exchange, inheritance, donation.

Mandatory actions of the FMS employee when registering:

the completed document is stapled;
pages are numbered;
be sure to indicate the number of pages, which is protection against falsification of information about the number of residents;
To confirm the procedure for official registration of a new book, a sheet with an imprint of the FMS seal is attached to it.

A lost document must be restored and a worn one replaced with a new one. All registration costs are borne by the property owner.

When selling residential real estate, the book is transferred to the next owner of the property.

Apartment card form No. 10 is a form attached to the house register for entering information about new registered persons. The document indicates the degree of relationship with the owner, the date of registration or deregistration.

Information content

The address of the residential premises is indicated on the front side of the form.

On the back of the document:

A) In column No. 1 of the table enter: full name of the person who owns the residential real estate property, details of the document confirming the person’s ownership of the property, the share of the right to the property and its physical size.

B) In column No. 2 of the table enter:

Full name of persons registered at this address (including minors);
information about the date of birth of the listed citizens;
data on registration with the military registration and enlistment office;
details of the identity document, information about the authority that issued the passport or certificate;
registration/deregistration data.

Why do you need to register?

The document is required for the following reasons:

Privatization or other options for transferring residential property.
If lost, a new document will be required.
There is no space to fill in information about new persons.
To establish a person’s registration.
To register new persons.
At the request of government authorities.

With the help of the house register, Russian Federation passports are issued with a note about registration. This applies to ages 14, 20, 45, as well as in cases of loss.

Since 2014, new rules regarding the house register have been in force. To receive it, you need to fill out the pages in advance. There are 3 important parts:

Home page.
Information about all residents.
Information about persons registered in the house.

The main page consists of a header, including the name of the document, its purpose and address. The second part includes the full names of the owners, information about title papers, date of purchase of housing, information about shares (if there are several owners).

The third part contains information about registered citizens:

Passport details.
Information about minors.
Information about military registration.
Identity document details.
Other information about registration or de-registration.

Attention! It is the duty of officials to make changes to the house register if a citizen submits an application. This applies to registration and its withdrawal. But they should not enter information if the owner contacts the structural unit.

You can learn about the filling rules from authorized employees. It is also possible to contact a special company, which will also help you fill out the documentation correctly.

Procedure and conditions for receiving

The book is processed by the Migration Service of the Russian Federation. You should contact this organization where you live. Passport office employees handle the paperwork. If you need to exchange a book for a new version, you need to bring the old one.

New house books can be obtained from the passport office and stationery store. If the house has several owners, then all owners must be present when drawing up the documentation. When drawing up documentation, it is stitched, numbered, and stamped.

To compile a book, you will need an extract, which can be issued by a person registered in the house. The service is provided free of charge. An authorized person can also take the extract, but everything must be drawn up legally. This applies to intermediaries who handle all the processing.

To receive an extract, you must provide the following documents to the passport office of the Housing Office or Homeowners Association:

Russian Federation passport.
If the registration is handled by an intermediary, then there must be a power of attorney.
Documentation of real estate ownership.
House book.

Form No. 11 is provided at the passport office. You can fill it out as follows. If you require information about yourself and all residents, you must order a regular extract.

If you need data about previously living persons from the moment the house was founded, then an extended extract or an archival one will be required. A regular statement is provided on the same day, and an archived statement is issued within 7 days.

Recovery procedure

If the house register is lost, you will need to restore it. The procedure involves performing the following actions:

Submitting an application in free form , which indicates a request for restoration of documentation. It is provided to the Federal Migration Service of the Russian Federation.
Purchasing a new form of form No. 11. Submitting all documentation to the Federal Migration Service.

If you need to recover information from a lost book, you still need to visit the FMS archive. There is information about owners and registered persons.

If the book is not lost, but simply ended, then its restoration is carried out using the data included in it. Only the owner of the house can perform the procedure.

House book: sample and contents

Starting from 2014, a new model for designing a house register has been approved, this is discussed in the corresponding order of the FMS.

The document itself is divided into three key parts:

title page;
detailed information about each home owner;
information about those registered at the specified address.

A writing sample can be found on the Internet. Thus, the title page is understood as a regular header, which indicates the name and purpose of the document, as well as the address of the location of a private house.

The second part of the document contains the following data:

FULL NAME. every home owner;
information about title documents;
date of purchase or inheritance of the house;
if there are several owners, the share of each of them is indicated.

The third part of the house register contains information about those registered at this address:

passport details (full name, date and place of birth);
information about minors;
if necessary, notes on military registration;
series and passport number of each registered resident;
other data about when residents were registered and deregistered at the address.

House book for a private house: what is it for and how is it prepared?

Last name, first name and patronymic without abbreviations.

Place of Birth.

Information about existing children who have not yet reached the age of 14 years.
Date of Birth.
Information regarding relation to military service and registration accordingly. This paragraph is relevant only for registered persons under 28 years of age; in all other situations, a dash is inserted instead of indicating information.
Full passport data , including information about who and when the document was issued. In some cases, instead of passport data, it is allowed to enter information about other documents that also confirm the person’s identity.
Detailed information related to the date and other nuances of registration in a private house, as well as deregistration at this place of residence.

Filling out the house register is carried out continuously until the moment when its use becomes impossible due to damage, loss or other factors.
The second section contains information only about those people who are registered in this private house at the time of the entry.
When updating the data contained in the document , there is no need to re-indicate information about deregistration if there is a mark on the previous registration.
If it is necessary to enter all the data into the house register in connection with replacing a document due to the loss of the previous one , then the information is taken from the person’s identity document and confirming his registration in a private house. For this purpose, a passport of a citizen of the Russian Federation can be used containing the appropriate mark, as well as birth and registration certificates, if we are talking about persons under 14 years of age. If in this way it is not possible to confirm the fact of registration, then the necessary certificate can be obtained by contacting the address and reference service. There is such a unit in every branch of the Federal Migration Service.
If the house book has fallen into disrepair and the information in it is recognized and read with great difficulty, then the existing information is copied.
When filling out the house register for the first time, the second section does not require information about registered persons; this will be done during subsequent registration at the place of residence.

We recommend reading: How to buy a share in an apartment using maternity capital from relatives

Where to buy a house register and how to officially start one

You can buy a house book at a stationery store or bookstore. How much it will cost - you need to look at the price tags, everything is different everywhere. You can also pick up the form at the FMS office itself.

You can draw up the document at the Federal Migration Service at the location of the private house, where you need to apply along with the accompanying package of documents. Right on the spot, you need to fill out the document correctly and competently and then have it certified.

To receive an officially certified house register, you will need to bring the following documents:

notarized consent for registration of all owners of the house;
a certificate from the building management organization with information about everyone who is registered at this address;
a free-form application in which you need to ask to register and issue a house register;
applicant's passport;
the book itself, filled out according to the sample;
documents confirming the ownership of the house (originals and copies);
if necessary, a cadastral passport.

Attention! Before you receive a registered house register, FMS representatives stitch it and number it, and seal the pages. On the last sheet of the document they must indicate the number of pages, the date of registration of the document and the signature of the employee who carried out the registration must also be indicated.

If residents, for a number of reasons, need to obtain an extract from the house register, then the owner of the house must go to the passport office or HOA at the place of registration, taking with him the following documents:

house book;
your passport;
title documents for real estate.

If there is a power of attorney, a proxy may apply instead.

Why do you need a house book and how to fill it out?

Replacement of passport.
Registration of citizenship . The book confirms the periods of official residence of a foreigner in the country, which gives him the right to count on Russian citizenship. Read more about registration in Russia of a foreign citizen in this article
Obtaining a residence permit . The book serves as documentary evidence that a person has lived in the country for at least a year and has the right to obtain a residence permit (clause 28 of the Administrative Regulations).
Submitting documents for permanent registration in housing.
Temporary registration.
Deregistration.

We recommend reading: How to obtain a temporary residence permit in Russia

The form can be purchased at the Federal Migration Service, some office supply stores, or ordered online. There are 2 forms of this document. The house book of form 11 is, as a rule, maintained by homeowners, and form 18 by authorized officials (for example, chairmen of housing cooperatives). It is worth noting that the difference in the content of books of different forms is insignificant.

How is the house register maintained?

The responsible persons for storing the house register are the homeowners, who manage the house themselves. They are responsible for the accuracy and truthfulness of the information entered in the book about all movements of registered citizens.

A house register is a passport of a building, and its recording and storage must be handled responsibly. The slightest violation of the order threatens to invalidate the book and you will have to get a new one with a full registration procedure.

At any moment, one of the residents may need an extract from the house register for some purpose, so tearing out sheets, crossing out entries, crumpling or folding pages in random order is not recommended.

When the owner of a house changes, the house register is transferred to the new resident. If there is no space left in the old book to make entries, a new passport for the house is created and registered, and the old documents are carefully stored in the archive and under no circumstances are destroyed.

House book - what is it?

Only one book is issued for each house, regardless of the number of registered owners. Such a document consists of:

The title page, which contains information with the house number, street name and city.
Section No. 1, containing information about homeowners. This section indicates the full name of the owner, the date of receipt of the residential property, information about the share belonging to the owner and its size.
Section No. 2, including information about those who are registered in this living space. This section contains the full names of all residents, the place and date of birth of each of them. If there are persons liable for military service in the family, there must be a notice regarding the registration of such persons. In addition, passport data with the series, number and name of the organization to which the document was issued must be indicated.

In what cases you will need a house book you can see here:

Why is such a book needed?

The document in question will be required if there is a need to register a new resident, as well as to confirm the person’s exact residential address. The procedure for its registration is carried out when it is impossible to maintain a document due to the lack of free sheets in it, or in case of loss.

A house register will also be needed for the procedure of privatization of a house, or when registering other types of acquisition of residential real estate.

You can find out how to obtain an extended extract from the house register here.

Rules for registration and deregistration of citizens

The house book records the facts of registration and deregistration of citizens. These procedures themselves have their own characteristics and rules.

So, to register a person over 18 years of age in a private home, the following is required:

consent from the owner of the house and other registered citizens in writing;
sufficient space for one person; The rule does not apply to minors.

When registering citizens over 18 years of age, their personal presence is required, as is the owner of the house. The remaining registered persons may not be present, but must record their consent to registration in writing, which is then certified by a notary.

When registering a minor, registration of at least one of the parents is required. The consent of the owner and the area of the housing are not taken into account in this case. When a child is discharged from the mother's house and registered in the father's house, the mother must give her written consent.

As for the discharge procedure, it can be voluntary or compulsory.

It is carried out voluntarily in the following cases:

moving to a new place;
divorce;
selling a house;
expiration of the temporary registration period.

And a person is forcibly discharged on the basis of a court decision that found that he violated the rights of other residents.

How to restore a house register

If the document is lost or damaged, then it should be restored, for which you need to contact the FMS and bring the following papers:

all documentation that was necessary for the initial registration of the document;
a new form according to the sample;
application for reinstatement in writing.

And if the house book was not lost, but simply ran out of pages, then the procedure looks exactly the same, only you need to indicate current data .

As you can see, the house register is a very important document for owners of private houses and other real estate. We told you how to fill it out correctly and what you need to do if you lose or damage it.

Violation of the rules regarding the use of the house book

Many home owners mistakenly believe that a house register is not such a serious document and do not worry too much if it is lost. Others independently make notes and other entries in it without the appropriate assurances from the FMS.

But this is all wrong, since making corrections, marks and entries, even minor ones, is a gross violation.

Even if the street where the house is located has been officially renamed, you cannot manually make the corresponding correction in the house register. It is also prohibited to tear out pages and cross out the living dead from the list.

If the rules are neglected, home owners may subsequently have problems when making transactions with it or alienating property. The document is officially declared invalid and will need to be restored. Also, it will not be possible to issue any certificates or extracts on it.

Remember that without exception, all entries or corrections in the house register are made only by a FMS employee, even though it is kept by the owner of the house all the time.

Problems that arise when registering a house register

Some homeowners have the mistaken opinion that the house register is not particularly important as a document. In this regard, such citizens may neglect the restoration or execution of this document.

Some citizens independently make entries and other notes in their house register, without resorting to the help of FMS employees. Accordingly, such records remain uncertified and are considered invalid.

It is impossible to make any entries or even the most minor corrections in the book, since such actions are a gross violation that causes chaos in the documents.
It is prohibited to independently change the name of the street on which residential property is located, even if the street has been renamed by local authorities.
Actions such as tearing out pages from a document are also strictly prohibited.

Can problems arise when registering a house register?

Owners of house registers are required to promptly enter information about the deceased who were registered in the house. You can find out how the deregistration of deceased persons is carried out here.

Failure to comply with the rules may lead to difficulties in the process of concluding any transaction regarding the alienation of property. You also need to take into account that with an invalid house register it will not be possible to issue any certificate or extract.

Thus, a house register is intended to provide information about the people living in a house. The book is kept by its owner. If the house is purchased by another person, the old owner is obliged to transfer the house register to him.

Despite the fact that the document in question is stored by its owner and not by the institution, each entry must be made exclusively by FMS employees.

You can see how real estate is registered if the house register is lost in this video:

List of documents for creating a house register

We continue the conversation about how it was possible to obtain a house register for a private house.

The application for a house register for a private house was accompanied by:

a blank form that can be purchased at an office supply store;
a document confirming the applicant’s ownership of the residential building (extract from the Unified State Register of Real Estate or a certificate of ownership);
document of title (privatization agreement, purchase and sale agreement, court decision, certificate of inheritance, etc.);
consent of co-owners, if any, certified by a notary.

Sample application for registration of a house register for a private house.

In addition, it was required to present an identification document of the applicant.

In accordance with paragraph 85 of the Regulations, house/apartment books were issued for isolated residential premises, which could be:

private residential building;
part of such a household;
apartment;
part of it;
room.

When issued, the apartment book was numbered, laced and sealed with the seal of the Ministry of Internal Affairs unit. An entry was made in the registration journal that a house register had been issued for a private house.

The latter is kept in the territorial division of the Ministry of Internal Affairs, where the house register for a private house was received. The original house register is kept by the owner of the property.

Thus, the answer to the question of how to open a house register in a private house is quite simple: you had to collect the above set of documents and contact the appropriate department of the Ministry of Internal Affairs or the MFC.

House book for a private house: how to register

last name, first name, patronymic, place of birth (for each registered person);
the full date of birth of each such person;
regarding citizens liable for military service there should have been a note indicating that they were registered accordingly;
passport details for each registered person (who is over 14 years old). At a younger age, information about the child’s birth certificate should have been reflected;
a mark reflecting the presence/absence of registration.

a document that verifies the identity of the applicant;
a document on the basis of which a citizen moves into housing (if the rights to the property have not been registered with Rosreestr);
an act drawn up by the guardianship and trusteeship authority (if any);
consent from each co-owner or user of the housing (adult). In accordance with paragraph 24, citizens can submit documents for the registration procedure using the State portal. services. According to paragraph 58, the body accepting documents reserves the right to refuse to accept them if the application form is violated and the necessary documents are missing.

How to make a book: a sample of filling out a house book for a private house

The house register form (Form 11) was approved by Appendix 8 to Regulation No. 288.

On the title page of the house register for a private house, the address of the household to which the book was issued was written (house number, apartment number, street name and locality).

The first section of the document contained information about the owners of the property:

Full name of the owner or each of the owners;
information about the document that confirms the right to a residential building (this could be an extract from the Unified State Register of Real Estate, a certificate of ownership);
the size of the share of each owner in the right to home ownership.

The second section included data on individuals registered in a private house:

Full name and place of birth;
date of birth;
for those liable for military service - a mark on military registration;
passport data of persons over 14 years of age, birth certificate data of children under 14 years of age;
a note on registration or deregistration.

House book for a private house, apartment: sample

The house book for an apartment consists of three main parts: the title page, section No. 1 with information about the owners of the apartment and section No. 2 with information about all registered citizens in this residential premises.

Front page

The title is written “House (apartment) book”, and then the text contains the following content: for registration of citizens living in house No. (house number is indicated) in apartment No. (apartment number is indicated) on the street (street name is indicated) of the city (the name of the inhabited area is indicated) point).

Information about the owners of residential real estate

FULL NAME.
Date of receipt of the premises.
Share and its size.

Information about citizens registered in residential premises

Full name and place of birth.
Date of birth (day, month, year).
For those liable for military service, a mark on registration. In other cases - a dash.
Details of the passport or other official document temporarily replacing it (series, number, date of issue, name of the organization that issued the document).
Data on deregistration at the place of permanent residence.

house book here.

How to restore a house register for a private house

If damaged or lost, the house register for a private house could be restored. In accordance with paragraph. 3 clause 85 of Regulation No. 288, the restoration of the book, as well as its receipt for the first time, was carried out at the request of the owner of the household.

The application was also accompanied by a document confirming the ownership of the house. In addition, it was necessary to present the applicant's passport. The fact of re-issuance of a book is also subject to recording in a special journal, which is stored in a department of the Ministry of Internal Affairs.

To restore data about persons registered in the household, it was necessary to provide identification documents of these individuals.

The documents in which the registration mark is placed are:

passport of a citizen of the Russian Federation - from 14 years of age;
birth certificate of a child with a certificate of registration at the place of residence - up to 14 years of age.

It is on the basis of such data that the house register should be refilled.

If the book was damaged, but the information entered in it was readable, the data from the damaged one was transferred to the new house book.

Attention! Due to the cancellation of the issuance of house books from April 2020, they are no longer being restored.

How to get a house register for a private house?

To obtain a house register for an apartment/private house, you must provide the following package of documents to the Federal Migration Service of the Russian Federation:

Statement. It contains a request to issue a house register and indicates the reasons for this. The application is drawn up in any form.
Directly, the house register form in form No. 11. You can buy it in bookstores or stationery stores, as well as in the Federal Migration Service bodies authorized to issue and register a house register.
Identification document of the applicant (passport or document temporarily replacing it).
Documents legally establishing ownership rights. Submitted in two copies - original and copy.
An extract from the building management organization about all registered citizens in this residential premises.
Notarized permission for registration from other owners of the premises (if any).

This package of documents is submitted to the authorized bodies of the Federal Migration Service of the Russian Federation. Migration service employees number and staple the sheets of the house register using the FMS imprint. The last sheet contains the following information:

Number of sheets.
Date of registration.
Signature of the official.

What is not allowed if the House Book is in your hands

Change the address of the property on your own, without a BTI certificate, in case of redirection.
Leave an uncertified death record in the House Register.
Make repeated entries on the registration of citizens (when changing their last name, receiving a passport), without first deregistrating, certified by the FMS department
Show negligence in filling out or storing a legal document - the House Register.

The accuracy and accuracy of keeping records in the house book determines the ease of carrying out important administrative and commercial procedures with real estate.

It helps in finding relatives and friends using archival records. The maintenance and storage of this house document should be handled responsibly, maintaining its legal significance

Storage location for the house register

There are no specially designated places for storing house books, and never have been before. If there is a need to provide it, then know that the register for a private house is kept by its owner, and for an apartment house in the passport office.

If a book is lost or damaged (when it is no longer suitable for further use), you should immediately contact the territorial passport office and apply for a new one. The law does not provide for punishment for damage or loss of a house register.

When the owner of a private house changes, the document becomes the property of the new owner and is stored with him.

House book for a private house and its purpose

A house register is an official document drawn up according to a model approved by law, which includes information about citizens living at a specific address in a private house or apartment.

Regardless of how many owners a home has, the house register is received by the owner in a single copy and kept by him.

If necessary, changes can be made to the text of the document related to the registration of new residents in the house and the deregistration of previous ones. Owners of private houses are required to register a house register.

What does a house book provide:

confirms the person’s registration;
with its help, new residents are registered;
it is used when purchasing or privatizing a private house;
performs other functions, depending on the request received from government agencies.

How to make an extract from the house register

To obtain an extract from the house register, you can use several methods:

Send a corresponding request to the representative office of the management company or homeowners’ association (provided that the building is kept in their archive);
Submit an application to the territorial office of the Federal Migration Service or to the Multifunctional Center;
Make a request to the municipal archive of the region;
Use the appropriate online service.

The choice of one or another method of obtaining an extract from the house register depends on the circumstances of a particular situation. For some, it will be more convenient to send the application in person, while for others, filling out an electronic application will be an acceptable method.

Extract from the house register through State Services

The unified portal of state and municipal services (GosUslugi) allows you to submit requests for various documents online. To do this, you need to go to the page of the official website of the portal.

In the search field, enter a query that reflects the essence of the user’s question - “Extract from the house register.” After you start entering text, the system will display preliminary search results. From the proposed options, you can select the one you need or continue entering your own wording.

To use the functionality of the State Services website, you must register and confirm an account.