One of the documents that is often required during various operations related to obtaining regulations is a house register. Despite its significance and frequent use, this document and all information contained in it have only legal significance. On the basis of this paper, certificates are issued regarding the number of residents living in the building who enjoy the rights to this area. Quite often there are situations when, when carrying out certain procedures related to an apartment or house, the owners discover that the house book has been lost. What to do in this situation and how to restore the house register?
How to recover?
A house register is exactly that type of document that, as a rule, exists in only one copy and is stored in a special HOA organization. If it is lost or damaged, the only way to get this paper again is to restore it (in fact, this is the creation of a new house register).
This procedure is quite difficult, because the house register can only be restored by submitting an application to the public service center.
In addition to the application itself, you also need to prepare the following package of documents:
- copies and originals of identification documents (passport, IC, birth certificates, etc.);
- certificate from the address bureau;
- real estate documents confirming ownership (if this paper is missing, you need to contact the BTI with a request to restore it);
- receipt for payment for the creation of a new house register.
Attention! In some cases, center employees may require confirmation of the authenticity of documents for housing, and therefore contacting the BTI will be a prerequisite.
After the document has been restored, you need to contact the passport office, where the registration data regarding the actual place of residence of everyone registered in the apartment will be updated.
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The situation is this: the father died, he was the owner of a private house with a plot, and was registered there. The house book could not be found after his death (either he hid it “well”, or it was lost, or it was thrown out with the trash - it’s completely unclear). Thus, I (daughter) cannot receive a certificate of inheritance.
I decided to try to get at least a certificate confirming that my father was registered in this house and owned it. BUT! From the passport and visa service they are sent to the district administration, from the administration to the passport and visa service. Both of them unanimously declare that they cannot give me anything without a house register. The circle is closed.
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How to change?
There are also quite frequent situations when there is a need to update an existing house register. This may be due to the fact that the valid original has been damaged or corrupted.
To carry out this procedure, you need to prepare the following documents:
- old house register (which is planned to be replaced);
- passports and IDs of all residents of the apartment (originals and copies thereof);
- certificate from the address bureau;
- housing documents confirming ownership;
- receipt for payment for the service of creating a new book.
All collected documents are transferred to the public service center.
Receipt and execution of the document
A house book for a private house is compiled to record the registration of residents. The document is issued by the authorized government agency. In this case, only the owner of the property can perform restoration.
The house register is one of the official documentation drawn up in the prescribed form. It contains information about persons registered in the house. A book is compiled for each individual room. If the property is in a share, then there will be one document regardless of the number of owners.
The house register is kept by the owners of the house. It must be transferred to the next owners upon sale. It marks all changes related to registration and its withdrawal.
The document is required for the following reasons:
- Privatization or other options for transferring residential property.
- If lost, a new document will be required.
- There is no space to fill in information about new persons.
- To establish a person’s registration.
- To register new persons.
- At the request of government authorities.
With the help of the house register, Russian Federation passports are issued with a note about registration. This applies to ages 14, 20, 45, as well as in cases of loss.
Since 2014, new rules regarding the house register have been in force. To receive it, you need to fill out the pages in advance. There are 3 important parts:
- page.
- Information about all residents.
- Information about persons registered in the house.
the page consists of a header, includes the name of the document, its purpose and address. The second part includes the full names of the owners, information about title papers, date of purchase of housing, information about shares (if there are several owners).
The third part contains information about registered citizens:
- Passport details.
- Information about minors.
- Information about military registration.
- Identity document details.
- Other information about registration or de-registration.
It is the duty of officials to make changes to the house register if a citizen submits an application. This applies to registration and its withdrawal. But they should not enter information if the owner contacts the structural unit.
You can learn about the filling rules from authorized employees. It is also possible to contact a special company, which will also help you fill out the documentation correctly.
If a new book is issued due to loss or damage, then it includes information about those persons who are registered at this address. Then there will be no need to enter data about those citizens who were deregistered before re-registration.
To do this you will need the following documentation:
- Russian Federation passport.
- Children's birth certificate.
- Passport of a foreign citizen.
- Document on temporary residence in the Russian Federation.
If your identity document is lost, it can be restored. This is carried out by the Russian Migration Service. A confirmation of registration is issued there. This information will be sufficient to compile a house register.
The process of registering a house register in a private house begins with a preliminary contact with the migration department of the Ministry of Internal Affairs of Russia (previously it was stated that migration issues are again dealt with by the police, after the reform and liquidation of the Federal Migration Service), which is assigned to your area. Often, the authorized migration control officer is not located at the police station itself, but at the so-called passport offices, passport and visa services, which may be located at management organizations.
In any case, even if your home is located in a remote place, there is always a “passport officer” who deals with accounting and registration in your area. You will always be given an answer about the credentials of a particular employee in this area.
It is worth noting that employees of management companies, who often call themselves “passport officers,” do not have the functions of migration control inspectors, and it will not be possible to take a book from them.
- An application in any written form for the issuance of a house register is drawn up in the name of the head of the structural unit of the migration department of the subject. In this application, you must indicate the basis, which will serve as a description of the reason for issuing the document (for the first time, due to damage or due to loss).
- Documentary evidence of ownership (extract from the Unified State Register of Real Estate) of the home (original copy) for which the book must be issued.
- Passport of a citizen of the Russian Federation, for foreigners - a passport or other document confirming the identity with which they arrived on the territory of the Russian Federation.
- House book form according to form 10.
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How to check out?
The discharge procedure also requires the preparation of certain papers, on the basis of which the service center would have the right to discharge the subject:
- housing documents (original and copy);
- a “purchase and sale” agreement or any other legal document confirming the transfer of property rights;
- personal documents (passport, passport).
Attention! If a minor is discharged, you must also prepare an original and a copy of the birth certificate.
The process itself can be implemented in two methods:
- Through a legal organization. This method may be simpler, but the services of a specialist are expensive (the cost of an extract in this case can cost up to 8 thousand rubles).
- Through a government agency (housing office). This method will be completely free, but it will require additional time and effort.
Cost and time issue
The cost of restoring a house register varies depending on how much time you want to spend on this procedure. The general and mandatory state fee is 300 rubles, however, some authorities offer to issue you documents in an expedited manner for a certain amount of money, which is established in the regions.
Thus, the cost of obtaining a house register can range from three hundred to two thousand rubles.
You can register a house register within three days, taking into account if you pay for the services of expedited issuance of documents. The maximum period is limited only by the validity of the state duty and the validity of the issued documents and can be up to thirty days.
What do you need to know upon discharge?
The house register, the restoration of which has been carried out, comes into force after registration and is considered an already valid document. In this case, the old original is invalid and cannot appear in regulatory documents.
What features of various operations with this document you need to know:
- To sign out of the house register yourself, through a government agency, you do not need to pay for anything. This procedure is free, and therefore if they demand money from you, ask them to justify this request by current legislation.
- A person who has arrears for utility services has the right to check out without additional permits. Service center employees have no right to refuse in this case.
- A certificate of family composition is considered valid only for 30 days, but some authorities are more demanding of this document and therefore set a period of 14 days.
- If spouses live in the same house, but are registered in completely different apartments, then a certificate of family composition is taken separately (according to the registration address).
House book: why is it needed?
Isolated residential premises (private houses, apartments in MKD and even rooms, if they are a separate household) must have a house register (hereinafter referred to as DK) drawn up and registered accordingly.
This is a document with legal force, having standard form No. 11, adopted by Order of the Federal Migration Service of the Russian Federation No. 288 of 2012 on September 11.
DC contains:
- information about people registered and living in the premises;
- the size of the shares of property belonging to each co-owner;
- exact address of housing (name of locality, street, house and/or apartment number).
This document is required when applying for an identity card at the Department of the Ministry of Internal Affairs of the Russian Federation, privatizing housing, purchasing real estate, confirming a person’s place of residence or his citizenship, obtaining a housing certificate and various benefits.
A DC may be required when applying to government agencies and banks (for example, to approve a loan).
Archival extract
All procedures for extracting and registering residents have been preserved for many years, and therefore, if the need arises to track the history of the house, you can make a request asking to provide an extract from the house register for a certain period of time or the entire period of existence of the housing.
Applying for an archived extract is equivalent to the standard procedure for obtaining an extract and is a completely free service. The only distinguishing feature between these two applications is the inclusion in the application of a request to provide information not only about those who are currently registered, but also about all previously residing entities.
Important! The preparation time for this statement is usually about 7 working days. In rare cases, this process can take up to 14 days.
Using a copy
Often, information from a house register needs to be used urgently, but it is lost. If there is a copy of it, then many property owners think about using it.
This is only possible under the following conditions :
- the copy fully reproduces the contents of the house register;
- it is certified by a notary;
- it contains the details of the certifying person, represented by the inscription “Copy is correct”, full name and signature of the notary, and must also have a seal and date of certification.
Thus, a house register is considered an important document for any owner of an apartment or house. If it is lost, then it is certainly necessary to correctly restore it, and this process is carried out in different institutions. Only the direct owners of the property can do this.
To learn about the need to provide a house register when completing the procedure for re-registration of real estate and what to do if it is lost, see the following video:
Is it necessary to do restoration?
The house register is one of the most important documents when buying or selling real estate. In accordance with the law, a house register is understood as a document that is official and has a form clearly established by law. This document contains the most important information about all citizens who have been and are currently registered in this real estate.
A house register can exist both in a private house and in apartment buildings. Such a document is attached to each isolated room, that is, each apartment has its own house book, and if a private house has several owners, then the books will be different and in duplicate.
So, you have lost your house book: how to restore this document? Of course, we cannot let things take their course and assume that this is not such an important document as to warrant its restoration.
Even if you do not plan to carry out real estate transactions in the near future, various circumstances may arise in life and you may need this document.
Yes, and it is possible that your descendants will not want to carry out a transaction under a civil contract, however, due to the fact that by that time a large amount of time will have passed, it will be difficult and in some cases impossible to restore this document. Therefore, in case of loss, start restoring the house register now.
