The registration certificate is informational in nature and contains data on how many citizens are registered at a certain address, information about them, and also gives an idea of the housing itself (size and number of rooms). The paper has a uniform shape and looks the same no matter who requests the document.
When the need arises to obtain a document of this kind, many people have questions, for example, what is the name of the certificate, where to get it, how long it is valid, etc. It is an official document and it is called Form No. 9. There are several ways to obtain it, the choice depends on who is making the request and for what purpose.
Most often, it becomes necessary when a person wants to sell or exchange real estate, when registering maternity capital or obtaining a compulsory health insurance policy, etc. You can get it by contacting the passport office or housing office. The owner of the apartment or any person registered in it has the right to submit an application.
What it is
A certificate in form 9 is a registration document, which is popularly called a “certificate of family composition.” This form can only be received by those individuals who have permanent or temporary registration in an apartment or private house. This norm is regulated by the law on the protection of personal data.
Only the person who has presented an identification document will be able to receive the prepared certificate. Also, if there is a notarized power of attorney, it can be issued to the applicant’s representative.
Official notification of a person’s place of residence may be required by various institutions:
- Some employers ask you to provide a certificate when applying for a job;
- when it comes to selling a home, buyers are interested in the document;
- when moving out of a communal apartment;
- to obtain a loan;
- when calculating benefits and benefits related to the birth of a child, etc.
When a person wants to sell real estate, the need for Form 9 often arises repeatedly. This may be a requirement of a buyer who wants to play it safe because he has concerns that a person may be registered in the property being purchased who will subsequently lay claim to part of the purchased property.
The certificate is especially important when the issue of relocating a communal apartment arises. This document shows which rooms have been privatized.
Those who have not exercised their right to privatize square meters can apply for new housing. Privatization of rooms in a communal apartment can lead to certain difficulties during resettlement that the owners of privatized living space will face.
Registration certificate form (form 9)
Contents and sample document
The certificate indicates the details of the people registered in the apartment or house. Sometimes the list may include persons who were previously registered at the specified address. The owner of the premises is always indicated at the beginning of the list.
What information is indicated in the paper:
- the full name of each registered person, including children;
- dates of birth of registered persons;
- the date when each person was registered in the home;
- degree of relationship with the owner of the apartment.
If data is entered into the form about citizens who were previously registered, the reason why they were deregistered may be indicated.
The certificate shows how many people are registered in the apartment at the time of registration of the paper. All of them have the right by law to use living space.
registration certificates in form 9
Everything you need to know about the registration certificate
- Full name of the citizen.
- Number in order.
- Last name, first name, patronymic of the residents registered in the apartment, indicating the date of birth.
- What is their relationship with the owner of the premises?
- Payment for kindergarten.
- Registration of subsidies.
- Reducing taxes.
- Registration of tax deductions.
- Registration of collateral.
- Registration of mortgages and large loans.
- Resettlement of residents in a communal apartment.
- In exceptional cases during employment.
- Compulsory provision of alimony.
- Payment of housing and communal services in controversial issues.
- Agreement on the right to use social support.
- If the size of the occupied area is less than the standard.
- At the request of authorities that deal with transactions for the sale and purchase of apartments.
How and where can I get a certificate of registration in the apartment?
The question may arise where to get a certificate of registration in the apartment. You can obtain a document by contacting the passport office or Housing Office. The applicant can be a person registered at a specific address.
To receive paper, you can also use the services of the Russian Post. For this purpose, a request is sent to the institution, to which the necessary documents are attached. In the prepared application, you must indicate to which address the certificate should be sent.
An application for a registration certificate can be submitted by any citizen who is 14 years of age or older.
Not only individuals, but also legal entities can request a document, for example:
- court;
- prosecutor's office;
- Russian Pension Fund;
- police, etc.
What do you need to receive
When a citizen applies to a government agency for a registration certificate, he must have a certain package of documents collected. For individuals, a passport is sufficient, which indicates the person’s registered address, as well as an application.
Information about registration in the passport allows you to determine:
- the address at which the person is registered;
- persons who, besides him, are registered in this dwelling;
- residents who were previously registered in this apartment, as well as the reasons for their discharge.
The certificate also indicates the size of the living space in the premises, how many rooms it has, as well as on whose application the document was prepared.
If a request is submitted by a legal entity, a power of attorney is required, which confirms the fact of representation, as well as a complete list of persons who ordered the request.
Sample consent for registration
needed if the passport office does not want to help you fill out the document according to all the rules.
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If Form 9 is requested by the owner for one of the relatives, a different procedure is used. You must provide a document that confirms your relationship with the person. This could be a marriage certificate or a birth certificate. In the case of distant kinship, one cannot do without the consent of the person, which must be notarized.
If the certificate was issued with errors and there is a need to make adjustments to it, you need to submit the following documents:
- applicant's passport;
- house register or a copy thereof certified by a notary;
- statement.
house book
The request is made on a form that can be found in each branch of the passport office. To obtain a certificate, you need to fill out a form in which you must indicate your full name, passport details, and the date the request was prepared.
Extract form from the house register
Who issues
To obtain a certificate, you can contact such organizations or use the following resources:
- Passport Office;
- housing office;
- department of moving in and registration of citizens;
- multifunctional center (MFC);
- Public services - submitting a request through the official website.
A certificate is issued to a person after a personal application to the structure authorized to provide information about registration. Depending on the region of the Russian Federation, there may be differences in the operation of the system, so before applying for help, it is better to clarify the organization’s operating hours and the hours at which visitors are received.
How to confirm the fact of a citizen’s non-residence at the place of registration
Based on the inspection of the residential premises (the exact address of the apartment is indicated), the fact that the owner was absent and did not reside at this address for a long time was recorded. No personal items or other signs indicating the actual residence of the citizen at this address were found in the premises.
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Currently, the penalty is a fine of 2-3 thousand rubles. A situation where a person is released from responsibility. Residence in an apartment by a person without registration, but who has registration at another address in this locality or another located in this region.
Can they refuse?
It happens that the authorized structure refuses to issue a registration certificate. This is possible when the owner has rent arrears, unpaid payments for heat, water or electricity, etc. However, such actions by employees of the passport office or another organization that is authorized to issue such documents are unlawful.
If the refusal was given orally, you must ask for written confirmation that the request was denied, indicating the reasons for the refusal. With this document, you can go to the prosecutor’s office and write a statement with reference to Article 19.1 of the Code of Administrative Offenses of Russia (“Arbitrariness”).
When can a refusal occur?
- In the absence or presentation of an unusable (false) document required for registration of form No.9.
- When you try to take a certificate in someone else’s name for a stranger.
- In other cases that contradict the regulations and current legislation.
If the refusal was given orally, you must ask for written confirmation that the request was denied, indicating the reasons for the refusal. With this document, you can go to the prosecutor’s office and write a statement with reference to Article 19.1 of the Code of Administrative Offenses of Russia (“Arbitrariness”).
- Personal passport;
- Birth certificate of a minor, in case a certificate is needed for him;
- A completed application with a request for the issuance of a document (be sure to indicate a simple or archival one).
Only the owner of the property or a citizen registered at this address can receive Form No. 9. If none of these persons has the opportunity to personally deal with this issue, you can issue a power of attorney to your representative at the notary’s office, who will have the right to receive the required extract. It is worth noting that it will not be possible to obtain a certificate if the applicant has an expired or damaged passport, or if a minor applies independently.
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Thanks to the simplified system, obtaining a certificate is hardly the simplest procedure, since it only requires personal appearance, submission of an application, provision of a passport to verify information and fill out the required unified form, without additional visits to other authorities and payment of state fees.
Obtaining this certificate is necessary in the following situations:
- When looking for a job. Recently, when applying for a job, it is necessary to provide employers with a “Form 9” certificate (this is the name of the registration certificate).
- When applying for a loan or mortgage. Often the bank requires this document when applying for a mortgage or loan.
- Receiving various benefits and allowances. When applying for a one-time maternity benefit, monthly child care payments, or receiving maternity capital, you also need to have a registration form in the package of documents.
- Social guarantees. To get on the waiting list for kindergarten or to send your child to the first grade of a secondary school, you must confirm your place of residence.
Take note: you can save yourself from having to visit the institution issuing the document a second time if you indicate in the application that the certificate must be sent by mail.
The process of obtaining this document will not be difficult; it is only important to prepare the necessary documents and contact the local passport office, housing office, housing and communal services management company or MFC. There are two types of registration records: temporary and permanent. Help can be obtained in both cases.
Any citizen over 14 years of age can submit a request for a certificate. Until this moment, parents must deal with registration issues and obtaining documentation related to this.
Cost and validity period
A certificate in Form 9, which displays the list of persons registered in the apartment, has a certain validity period, which is due to the possibility of changes in the composition of persons registered in the apartment. Often a document is needed during the sale or exchange of real estate, and when making such transactions there is always a chance to stumble upon a fraudster. Therefore, the buyer wants to have evidence of the absence of registered persons in the purchased living space.
The document does not lose its relevance for 30 days from the date of its issue. If the certificate is needed at a later date, you need to resubmit the request and receive a new document. However, if the buyer of the property is required to provide a new form before the 30-day deadline, the seller must be prepared to comply. Otherwise, the deal may fall through because distrust will arise between the parties.
Sample of filling out a certificate in form 9
If the paper is needed to be submitted to a government agency, it is valid for an unlimited period. The certificate must be updated only if there have been changes in the composition of the residents registered in the apartment.
The production of the certificate takes no more than 24 hours, so the applicant can receive it on the day of submitting the application or the next day. A delay in receiving Form 9 can only occur if the applicant has not taken care in advance to prepare the documents necessary to obtain it.
Homeowners have the right to receive the document completely free of charge, since payment of a state fee for its production is not provided. Employees of the authorized structure can draw the applicant’s attention to the presence of rent arrears, however, they do not have the right to demand immediate repayment, which means that this factor cannot become a reason for refusing to provide a certificate of persons registered in the apartment.
1kvartirka.ru
In legal practice, we often encounter situations where a citizen needs to obtain a certificate confirming the absence of registered persons in an apartment. The preparation of this document does not cause any difficulties, but only if you are guided by the main features of its design.
Where can I get a certificate about the number of people registered in the apartment, who issues it?
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Registration of the presented extract is possible by applying for help to the representative office of the Federal Migration Service.
You need to visit exactly the branch that is located in the place where the housing itself is located. There are a number of other government organizations that can issue this document:
- Multifunctional center (MFC);
- Main Directorate for Migration Issues under the Ministry of Internal Affairs of the Russian Federation;
- local housing and communal services;
- Management Company.
Recently, a certificate of absence of registered persons in the apartment can also be issued using the official website of the State Services. You can receive this document either electronically or by mail. The choice depends on the personal preferences of the customer.
Certificate validity period
Be sure to note: a certificate stating that no one is registered in the apartment, in accordance with Russian legislation, has a strictly limited validity period. The reason is that the information presented here cannot be permanent, and the document itself is required for the purpose of concluding transactions involving the sale or exchange of real estate that are not protected from fraudulent activities.
The state document remains valid up to thirty days from the date of registration.
If after this period has passed, but you still have to use the paper again, you will need to resubmit the request in the future and receive a new, current version of the document.
It is noteworthy that when this certificate is provided to representatives of government agencies, it receives unlimited status. This happens because updating information may only be required when changes are made to the list of residents registered in a particular apartment or private house.
This form can be received on the same day as the official request. If you ask for help during lunch or afternoon, it is quite possible that employees will ask you to wait until the next morning. If homeowners act as initiators, the procedure will be free.
No payment of state duty will be required.
On the other hand, there are situations when issuing a certificate is not possible due to payment of utilities. In this case, you need to be as careful as possible, because the law does not give any structure the right to issue a refusal, motivating its actions by the presence of debt.
Receipt cost
As mentioned above, you can obtain an extract on the number of registered persons for free, but only if the initiator of the procedure is the owner. Payment of the state fee will only be required if the citizen has used the help of a trustee. The cost of the state duty must be clarified directly at the representative office of the organization where the citizen applied.
Where to get a certificate of registration in a private house
It should be noted that the place of residence will be considered an institution in which the citizen is temporarily, for example, a sanatorium, hotel, etc. The place of residence should be understood as the premises in which the citizen spends all or part of his time, that is, lives permanently.
The “Form 9” certificate contains information about all persons registered in a residential premises, be it an apartment or a private house. Sometimes it includes information about people who have been deregistered. The list is headed by the owner of the property, his full name is indicated, then the lines and columns are filled in one by one. They record the names, patronymics and surnames of each person registered in the premises, their date of birth, date of registration (and expiration date), family or other connection with the owner of the property. Both permanent and temporary registration are indicated. If the list includes persons deregistered, information about the reason for deregistration is sometimes added. Thus, the certificate shows how many people were registered at a specific address on the day the document was issued, and, accordingly, could legally use this premises. Next, Form 9 provides information about the apartment or house itself: living and total area, number of rooms, type of property and background information about debt on utility bills. This is a complete list of the information provided, but in some cases, organizations issuing the document are limited to only listing registered residents.
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Contents of the document
Regardless of the reasons for issuing a certificate about the number of registered persons in the house, the document includes the following information:
- Full name of the citizen acting as the recipient;
- a list of citizens officially registered in the apartment, including the date of birth of each of them, as well as the degree of relationship with the owner of the property;
- information about housing, including the number of rooms, total area, details of documents establishing ownership.
Each certificate has its own serial number, according to information from the registration book for issuing outgoing documentation. The structure also includes the date of issue of the document. The official responsible for the registration must put his own signature, as well as the seal of the company that issued the extract.
It is important to note that the information available in Help may sometimes differ. It all depends on the exact reasons for which the request is made.
For example, if it is necessary to obtain a document for minors, the extract may only include the number of citizens registered in the apartment. Information about the technical features of the housing itself, as well as other information, is not indicated.
Certificate of absence of registered persons in the apartment: sample
You can see a sample at the following link. The representative of the government agency just needs to add information about the customer by entering it into the form.
What you will need
Regardless of the place and circumstances in which you have to draw up the submitted certificate, you must take several documents with you. You can find their full list below.
- Citizen's passport.
- Birth certificate of a person under the age of majority, if the execution of the document was initiated specifically for him.
- An official statement requesting the issuance of a document. Here it is necessary to indicate exactly what you want to receive - the regular or archived version.
Obtaining form No. 9 is possible only for the owner of the property or a citizen also registered at this address. If none of these persons is physically able to resolve this issue, you will have to seek help from any notary office so that its employees can issue a power of attorney to the official representative. In the future, he will be able to independently go to the local government agency, where a certificate of the number of registered ones will be issued .
The use of a simplified system made it possible to guarantee the maximum simplicity of completing this procedure, because it only requires personal appearance, submission of an application, provision of a passport to verify information, as well as the execution of a unified form. There is no state fee required for the required document, nor are additional visits to other authorities required.
In addition to the regular version, citizens reserve the right to order an extended certificate . Here you will have to make your choice. This document differs from the regular version in that in addition to the current residents, information about all other residents will also be added here. Information is registered starting from the moment when the multi-apartment residential building was put into operation. This includes not just your full name, but also the exact dates of registration and subsequent discharge, government information from personal documents - passports, birth certificates, and so on.
As with the regular form, the extended registration certificate also contains an individual registration number, signature, date of compilation, stamp and decoding. The absence of at least one of the specified details makes the certificate invalid.
Can they refuse?
As mentioned above, employees may try to issue a refusal due to debts for utility services, although such actions are unlawful. Ukraine often faced similar problems, especially in the city of Alupka.
Remember - registration of a refusal is possible only if the person who applied to the government agency as a proxy has not secured this status in the notary's office.
zakondoma.ru
Certificate Form No. 9 is a document that reflects the most complete information about persons permanently registered at a specific address.
You will need this certificate if you decide to formalize privatization or sell your residential real estate, as well as in a number of other cases. At the same time, obtaining it will not require much effort from you.
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Where can I get a certificate of registration in the apartment?
This document can be completed by contacting several places:
- to the passport office in your area;
- multifunctional center for the provision of public services;
- to your management company, provided that it has a passport officer on its staff.
When contacting any of the above institutions, follow the following procedure:
| Personally | Check the work schedule of the organization to which you decide to apply for a certificate in Form 9. During business hours, go to the organization you have chosen and submit to them a completed application with a request to provide you with the necessary certificate; |
| By proxy | If, due to various life circumstances, you cannot personally come to order and receive this certificate, then entrust the performance of all necessary actions to any person, regardless of the degree of relationship with him. At the same time, provide your authorized representative with a power of attorney drawn up in accordance with the current legislation of the Russian Federation for the right to represent your interests and perform all necessary actions; |
| By mail | In addition to the two options described above, you can order a certificate in Form 9 using postal services. To do this, fill out an application for provision of this document to you, in which you indicate that you are asking for it to be sent to your address by post. Please attach to your application properly certified copies of your identification document, as well as documents that confirm your ownership of this residential premises. Send them to the address of the organization from which you decided to order this certificate by registered mail. |
Receiving process
The specifics of obtaining this certificate depend entirely on which organization you contacted to obtain it:
| Passport Office | Come personally to the territorial division of the Main Directorate for Migration Issues of the Ministry of Internal Affairs of the Russian Federation. Having arrived there, fill out the application form for the issuance of the certificate you need with your own hand and provide the passport officer with the documents necessary to obtain it. The entire process of generating this certificate will take just a few minutes. After its completion, the certificate will be given to the applicant; |
| Management Company | This method can be considered the most convenient for obtaining a certificate in Form 9. You do not have to contact the territorial body of the Main Directorate for Migration Issues of the Ministry of Internal Affairs of the Russian Federation. You can get the certificate you need from your building administration. |
Perhaps the main difference between receiving this document from the management company and its only drawback is that in addition to the standard set of documents, you will be required to present payment documents indicating that you have no debt for utilities.
If you are unable to provide the above financial documents, or you have an outstanding debt for utilities, the management company may refuse you and not issue the requested document.
Separately, we note that no fee or duty can be charged for providing a Form 9 certificate. This means that the services for issuing it are provided to you free of charge.
Any attempts to charge a fee for the preparation and provision of this document are illegal. If you encounter such demands, immediately report this to law enforcement authorities.
Which authority can issue a certificate of registration in a house?
- passport office at the place of registration;
- multifunctional center for the provision of state and municipal services (MFC);
- division of the Main Department of Migration Affairs of the Ministry of Internal Affairs, where you can get a certificate of residence in the form of a registration certificate;
- management company of a residential building, homeowners association or housing department.
If for one reason or another it is not possible to appear in person at one of these bodies, then you should resort to. In this case, you need to submit your own application from the Internet, fill it out, attach a package of documents to the form, and send it by registered mail with a list of attachments.
How to obtain a certificate of registration in an apartment through State Services
You can apply for a certificate in Form 9 and receive a completed document in the following ways:
- personally;
- through a person who, in accordance with the current legislation of the Russian Federation, is authorized to represent your interests.
Cost and payment procedure
Services related to the preparation and issuance of this certificate are provided free of charge.
Terms of service provision: within one working day.
The time during which your application with a request to provide a certificate in Form 9 will be registered is one business day.
The maximum allowable waiting time in line to submit an application should not exceed fifteen minutes.
To receive help, please provide the following documents:
- documents establishing the applicant’s ownership of this residential property;
- a document establishing a citizen’s right to own a land plot;
- technical passport for a residential property;
- house register, as well as an extract from it;
- an act drawn up by a special commission to establish the fact of a person’s residence in a certain residential property;
- the applicant's identity document.
It is worth noting that if you decide to issue a Form 9 certificate online, this does not mean that you will not have to come in person to the relevant institution to receive it and provide all the necessary documents.
The only advantage of online ordering is that you will have to come to receive the certificate at a strictly defined time, and you will not have to stand in line.
Ordering a certificate on the State Services portal
To order a certificate in Form 9 online, go to the State Services portal. If you are registered on it, you can immediately start ordering, and if you have not yet completed the registration procedure, you will need to create your account on this portal.
When the registration process is certified, go to your personal account and select the “Issue of documents” section in it. In this section, fill out an application to provide you with a certificate in Form 9, and in the near future you will receive a message from the organization from which you decided to receive it, with an invitation to an appointment.
When you arrive at your appointment, present all the documents required to obtain this certificate. The specialist will quickly analyze them and, based on the results of the analysis, will provide you with a certificate or refuse to issue it.
The basis for refusal may be the applicant’s failure to provide one of the following documents:
- identification document of the applicant;
- children's birth certificates;
- home books or extracts from them;
- BTI technical certificates for residential real estate;
- documents confirming ownership of residential real estate.
Where to get a certificate about the absence of registration of registered people in the house
This certificate in Form 9 does not depend on the intended purpose when it is received. Each issued form is assigned its own unique number and the date of issue is indicated.
. It is also necessary to make a note about the issued document in the registration book. The certificate contains a table with a list of registered people, which contains the information indicated below in the example.
When contacting various government agencies, it is sometimes necessary to provide reliable information about a person’s location. Certificate of residence is a document confirming the citizen’s residence at a specific address at the moment, or certifying the fact of registration in this place some time ago. You can apply for a certificate in several ways, including by mail. In this article we will tell you how and where to obtain a certificate of residence in 2020 and in what cases it may be needed.
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Validity period of the certificate of registration in the apartment
A certificate in Form 9, containing information about citizens who are registered in a specific residential property, is valid for a limited period of time.
Such a limitation is easily explained by the fact that the information contained in this certificate can quickly change due to a variety of life circumstances.
The period during which this certificate remains valid is 30 calendar days from the date it was issued.
However, this certificate has an interesting feature. In various government authorities that may request its provision, it is considered to be valid indefinitely.
This approach is explained by the fact that updating information will be necessary only if changes have occurred in the composition of the family, and they are being introduced.
A certificate in Form 9 is issued to the applicant on the day of his application, or the next day. No fee can be charged for its registration and issuance.
The state also has not established any fees for the preparation of this document. So, receiving it will not lead to financial costs. And any attempts to establish any fee for issuing this certificate are illegal. Remember this.
This information will be especially relevant if, when you apply for a certificate from the management company, you are refused to issue it until debts for utilities are paid off.
Offenses and liability
Quite often nowadays, tenants who are debtors for utility bills are being denied the issuance of registration documents, arguing that this is a method of influence. The legislation defines this fact as arbitrariness. In other words, neither the housing office, nor the passport office, nor any other organization issuing certificates has the right to refuse to issue a document to a citizen for this reason. This action is illegal and entails administrative penalties in the form of a warning or fine. Among other things, a citizen has every right to go to court; this is provided for in Article 19.1 of the Code of Administrative Offenses of Russia.
Penalties will be as follows:
- for citizens 100–300 rubles;
- for officials 300–500 rubles.
The law provides that no one can deprive a citizen of his legal rights contrary to state law.
