HOA statistics: the principle of operation of non-profit associations

Are you here

[organizational and legal form, name of organization, enterprise]
[position, signature, full name of the manager or other official authorized to approve the job description]

[day month Year]

[name of organization, enterprise, etc.]

This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations.

Job responsibilities

The passport officer is assigned the following job responsibilities:

2.1. Checking passports and documents presented for registration.

2.2. Carrying out registration and deregistration of citizens in accordance with the established procedure.

2.3. Preparation of certificates in the established form for issuance to the public.

2.4. Maintaining passport records using a card index using computer technology.

2.5. Ensuring the safety and reliability of the information in the passport registration card file, reconciling them.

2.6. Monitoring compliance with the passport regime by citizens.

2.7. Perform other duties related to the work of registering and documenting citizens.

2.8. Maintaining established reports.

2.9. [Other job responsibilities].

How much is usually done

The chosen method of submitting documents and applying for registration affects the duration of consideration of the application and the issuance of a certificate.

The time frame for consideration of an application for registration does not depend on who owns the housing: private property of an individual or legal entity, or municipal property.

To the FMS

When submitting documents for registration in person to the territorial division of the Federal Migration Service, the opportunity to obtain registration is 3 days , provided that the applicant has submitted all the necessary documents.

If more detailed information is requested, the period is extended to 8 days.

The duration of registration is calculated in working days.

In the Internet

Using Internet resources, and in particular the public services portal , makes it possible to register online within 3 days .

Via mail

Having copies of the required documents certified by a notary allows you to apply for registration through any branch of the Russian Post.

The processing time for such an application is 3 working days.

They will begin to be calculated from the moment the postal item arrives at the registration authority.

Rights

The passport holder has the right:

3.1. For all social guarantees provided for by law.

3.2. Make proposals to senior management to improve their work.

3.3. Require the management of the organization to provide assistance in the performance of their professional duties and the exercise of rights.

3.4. Receive information and documents necessary to perform your job duties.

3.5. Improve your professional qualifications.

3.6. [Other rights provided for by labor legislation].

Why do you need a HOA staffing table?

The staffing table is a document containing information about the number of employees, their positions, salaries and allowances. It is compiled for the annual calculation of financial expenditure.

Using this document, you can accurately determine what amounts are used to pay the working staff, and how many people work in the organization. Based on it, the chairman of the HOA or the personnel officer decide whether annual funding is enough to pay the salaries of existing employees, whether a new position can be added to the staff, and determine how many staff positions the partnership can afford. In Art. 135 of the Housing Code of the Russian Federation, which regulates the activities of HOAs, there is no information about the need to draw up a staffing table.

The Labor Code also does not explain the obligation to maintain such a document. Therefore, drawing up a staffing table is voluntary. Nevertheless, the presence of this document makes it easier to maintain accounting records and interact with the tax and labor inspectorates, and also reduces the risk of errors when calculating salaries. (1 rating, average 4 out of 5) Did you like the article?

Therefore, drawing up a staffing table is voluntary. Nevertheless, the presence of this document makes it easier to maintain accounting records and interact with the tax and labor inspectorates, and also reduces the risk of errors when calculating salaries. (1 rating, average 4 out of 5) Did you like the article?

Responsibility

The passport holder is responsible for:

4.1. For failure to perform or improper performance of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.

4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation.

4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, and civil legislation of the Russian Federation.

The job description has been developed in accordance with [name, number and date of document]

Job responsibilities

The passport officer is assigned the following job responsibilities:

2.1. Checking passports and documents presented for registration.

2.2. Carrying out registration and deregistration of citizens in accordance with the established procedure.

2.3. Preparation of certificates in the established form for issuance to the public.

2.4. Maintaining passport records using a card index using computer technology.

2.5. Ensuring the safety and reliability of the information in the passport registration card file, reconciling them.

What responsibilities does a passport officer perform in a management organization?

The passport office in the management organization is a unit that acts as an intermediary between citizens and the Federal Migration Service. The position of a passport officer requires attention and a responsible approach to work. Find out what services the UA passport office must provide to residents.

What is the passport office at the UO

Under the management agreement, the management organization, on the instructions of the owners, undertakes the obligation to carry out the work and services specified in it within the agreed period (Part 2 of Article 162 of the Housing Code of the Russian Federation). Issuing certificates and maintaining registration records of premises owners is a mandatory condition of the management agreement for apartment buildings.

These responsibilities in the management organization are performed by the passport office - a separate division whose tasks include registration and registration of citizens at the place of residence, deregistration, and initial registration of identity documents.

The position of the employee who performs such duties is called a passport officer. management organization

The main responsibilities of a passport officer in the management company

The passport officer in the management organization is responsible for:

checking documents submitted by residents;
registration of citizens according to the law;
maintaining passport records;
issuance of certificates in the established form;
maintaining a file cabinet both in paper and electronic form;
drawing up reports.

In addition to these responsibilities, the management of the management organization may assign other functions related to accounting and documentation to the passport officer, for example, maintaining a register of owners of premises in apartment buildings.

Place of stay and place of residence

Branches of the Federal Migration Service carry out registration of citizens through structural divisions in accordance with Decree of the Government of the Russian Federation dated July 17, 1995 No. 713.

Management organizations carry out the initial reception of documents from citizens for registration and deregistration at the place of stay and place of residence, prepare and transfer documents to the registration authority, and also maintain and store apartment registration cards at the place of residence.

The place of residence is the place where the citizen resides temporarily. These can be hotels, sanatoriums, holiday homes, boarding houses, campsites, tourist centers and other residential premises that are not a permanent place of residence.

Place of residence is considered to be a residential premises where a citizen lives permanently or most of the time:

on the right of ownership;
under a rental agreement;
under a social tenancy agreement;
on other grounds provided for by the legislation of the Russian Federation.

Citizens are required to register at their place of stay and place of residence with the registration authorities. What information is the MA obliged to provide to the owners?

Registration of citizens at the place of stay

Staying in premises that are not the citizen’s place of residence is allowed for no more than 90 days. After this period, the citizen is obliged to contact the officials responsible for registration. In this case you need to provide:

Identity document.
Application in the prescribed form for registration at the place of residence.
A document that is the basis for temporary residence in the specified residential premises - an application from the person who provided the citizen with the residential premises, a certificate of state registration of ownership of the residential premises, a court decision recognizing the right to use the residential premises.
Another document confirming the existence of the right to use the residential premises.

Registration of citizens at a location is carried out for a period determined by agreement with the persons who provided residential premises.

Actions of the passport officer when registering a citizen at the place of stay:

accept the citizen’s application and documents necessary for registration;
check the completeness of the submitted documents in the presence of the applicant;
submit to the registration authority documents with arrival address sheets, drawn up in two copies.

The registration authority reviews the documents provided by the passport officer, checks the information specified in them and issues registration at the place of stay. Then the FMS body transfers the registration certificate at the place of stay and the citizen’s identity documents to the managing organization or to the citizen personally.

If the management organization has received the registration certificate, it must transfer it to the registered citizen.

Registration of a citizen at the place of residence

A citizen who has changed his place of residence is obliged, no later than seven days from the date of arrival at his new place of residence, to provide the officials responsible for registration with:

Identity document.
Application in the prescribed form for registration at the place of residence.
A document that is the basis for moving into a residential premises - an application from the person who provided the citizen with the residential premises, an agreement, a certificate of state registration of ownership of the residential premises, a court decision recognizing the right to use the residential premises.
Another document confirming the right to use the residential premises.

If a citizen has been deregistered at his previous place of residence, he must provide a departure address sheet issued by the registration authority at his last place of residence.

The registration procedure at the place of residence takes place in several stages:

the citizen provides the passport office of the managing organization with the documents necessary for registration;
at the passport office they check the completeness of the submitted documents in the presence of the applicant;
The passport officer makes entries in the registration and apartment cards, house register, arrival address sheets and statistical registration forms;
The passport officer of the management organization transfers the documents to the registration authority;
the registration authority reviews the documents, checks the information specified in the application and issues registration at the place of residence;
The state accounting body transfers documents to the administrative authority or to the citizen.

If the documents are transferred to the MA, she can only hand them over to the registered citizen. How to deal with complaints against the management company

Deregistration of citizens

If the residential premises is not the citizen’s place of residence, he is considered deregistered from the moment of expiration of the period specified in the application for registration at the place of residence.

The situation is different with hotels, sanatoriums, holiday homes, tourist centers, boarding houses and campsites - the citizen remains registered until the moment of departure. And in medical institutions, a citizen is deregistered upon discharge.

A citizen should be deregistered if:

change of place of residence - on the basis of a citizen’s application for registration at a new place of residence or an application for deregistration at the place of residence;
conscription for military service - based on a message from the military commissariat;
conviction to imprisonment - on the basis of a court decision that has entered into legal force;
declared missing - on the basis of a court decision that has entered into legal force;
death or declaration of death by a court decision - on the basis of a death certificate;
eviction from an occupied residential premises or recognition as having lost the right to use residential premises - on the basis of a court decision that has entered into legal force;
discovery of untrue information or documents that served as the basis for registration - on the basis of a court decision;
unlawful actions of officials when deciding the issue of registration - on the basis of a court decision.

A note on the removal of a citizen from registration is placed in his passport on the day the documents are received by the registration authority.

Today we talked about the main functions of a passport officer in a management organization and some algorithms for his work. In the next article we will discuss what responsibility the MA bears for refusing to issue residents with the necessary things when registering or deregistering.

Source: https://roskvartal.ru/deyatelnost-uk/8619/kakie-obyazannosti-vypolnyaet-pasportist-v-upravlyayuschey-organizacii

Rights

The passport holder has the right:

3.1. For all social guarantees provided for by law.

3.2. Make proposals to senior management to improve their work.

3.3. Require the management of the organization to provide assistance in the performance of their professional duties and the exercise of rights.

3.4. Receive information and documents necessary to perform your job duties.

3.5. Improve your professional qualifications.

Features of the work of a passport officer

The main function of the passport officer of the management organization is mediation between residents and the Federal Migration Service. The passport officer transfers all documents received from citizens to the territorial department of the Federal Migration Service. The passport officer has a high level of responsibility to each of the parties.

He must provide reliable information to the Federal Migration Service and is responsible for the safety of documents of residents of the apartment complex. Passport and registration records of citizens are regulated by:

Decree of the Government of the Russian Federation of July 17, 1995 No. 713. This is the main document that approves the rules for registration and deregistration of citizens of the Russian Federation at the place of stay and place of residence within the Russian Federation.
Federal Law of June 25, 1993 No. 5242-1. It establishes the rights of citizens of the Russian Federation to freedom of movement, choice of place of stay and residence within the country.
Part 2 art. 162 of the Housing Code of the Russian Federation, which determines the obligation of the management organization to provide the owners of premises in apartment buildings with the work and services provided for in the management agreement.

The management organization may not hire a passport specialist, but enter into an agreement with the Passport Service.

In this case, the management organization will pay for the services of the Passport Office, and not each owner individually. The management organization includes these costs in the tariff for the maintenance and repair of the common property of the apartment building. They cannot be shown as a separate line on the receipt.

Responsibility

The passport holder is responsible for:

4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation.

4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, and civil legislation of the Russian Federation.

The job description has been developed in accordance with

The main tasks of the passport office in the Criminal Code include registration and registration of citizens at the place of residence, deregistration, and initial registration of identity documents.

The passport office employee who is directly involved in processing all types of documents is called a passport officer.

We will consider the basic rights and responsibilities of this employee in accordance with the job description, and will also tell you whether it is possible to work as a passport officer without special education and work experience.

Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique.

Enter the site

RSS Print
Category : Profession Replies : 2

You can add a topic to your favorites list and subscribe to email notifications.

« First ← Prev.1 Next → Latest (1) »

Yulya (guest) [email protected]
Yulya (guest) [email protected]	An official PASSPORTIST is urgently needed. Tell me where to find it.
I want to draw the moderator's attention to this message because: Notification is being sent...

Lyavonikha [email hidden] Minsk

Wrote 2865 messages Write a private message Reputation: 357

#2[48542] December 16, 2008, 7:52

Please : JOB DESCRIPTION FOR PASSPORT IST
Name of the organization APPROVED OFFICER Name of the position INSTRUCTIONS of the head of the organization _________ N ___________ Signature Explanation of signature Place of compilation Date PASSPORTANT I. GENERAL PROVISIONS 1.1. A passport holder belongs to the category of specialists, is hired and dismissed from work by order of _________________________________ __________________________________________________________________________. 1.2. A person with general secondary education and special training according to the established program is appointed to the position of passport officer. 1.3. In his activities, the passport officer is guided by: - regulatory documents on the work performed; — methodological materials concerning relevant issues; — labor regulations; — orders and instructions ___________________________________ _____________________________; - this job description. 1.4. A passport holder must know: - regulatory legal acts, regulations, instructions, other guidance materials and documents on the rules for registration of citizens; — standards for a unified system of organizational and administrative documentation; — the procedure for monitoring the passage of official documents and materials; — basics of labor organization; — rules for using computer equipment; — basics of labor legislation of the Republic of Belarus; — internal labor regulations; — rules and regulations of labor protection and fire safety. 1.5. During the absence of the passport officer, his duties are performed in the prescribed manner by an appointed deputy, who bears full responsibility for the proper performance of the duties assigned to him. II. FUNCTIONS The passport officer is assigned the following functions: 2.1. Preparation of documents for obtaining and exchanging passports. 2.2. Control and verification of documents for registration and discharge, delivery and receipt of them at the passport department. 2.3. Accounting for privatized apartments and citizens living in them. 2.4. Registration of persons liable for military service and pre-conscription personnel. III. OFFICIAL RESPONSIBILITIES To perform the functions assigned to him, the passport officer is obliged to: 3.1. Carry out work on paperwork for obtaining and exchanging passports in the prescribed manner. 3.2. Monitor and check documents presented for registration and deregistration and ensure their safety. 3.3. Submit and receive documents for registration and discharge at the passport department. 3.4. Maintain passport records using a card index and using computer technology. 3.5. Keep records of privatized apartments and citizens living in them. 3.6. Ensure the safety and reliability of the information in the passport registration card file and reconcile them. 3.7. Monitor compliance with the passport regime by citizens. 3.8. Registration of persons liable for military service and pre-conscription personnel. 3.9. Ensure the preparation of established reports. IV. RIGHTS The passport holder has the right: 4.1. Get acquainted with draft decisions of the organization’s management relating to its activities. 4.2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management. 4.3. Receive from heads of structural divisions, specialists information and documents necessary to perform their job duties. 4.4. Involve specialists from all structural divisions of the organization to resolve the responsibilities assigned to him (if this is provided for by the regulations on structural divisions, if not, with the permission of the head of the organization). 4.5. Require the management of the organization to provide assistance in the performance of their official duties and rights. V. RELATIONSHIPS (JOB RELATIONS) 5.1. The passport officer reports to __________________________________________ __________________________________________________________________________. 5.2. The passport officer interacts on issues within his competence with employees of the following structural divisions of the organization: - with __________________________________________________________________________: receives: __________________________________________________________________________; is: __________________________________________________________________________; — from ______________________________________________________________________________: receives: _______________________________________________________________________________; is: __________________________________________________________________________; VI. PERFORMANCE EVALUATION AND RESPONSIBILITY 6.1. The work of the passport officer is assessed by the immediate supervisor (other official). 6.2. The passport holder is responsible for: 6.2.1. For failure to perform (improper performance) of one’s job duties as provided for in this job description, within the limits determined by the current labor legislation of the Republic of Belarus. 6.2.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Republic of Belarus. 6.2.3. For causing material damage - within the limits determined by the current labor, criminal and civil legislation of the Republic of Belarus. Name of the position of the head of the structural unit _________ _______________________ Signature Explanation of the signature Visas _________ _______________________ Signature Explanation of the signature I have read the Instructions: _________ _______________________ Signature Explanation of the signature _______________________ Date COMMENTS: The job description was developed in accordance with the Qualification Directory of positions of employees employed in housing and communal services, approved by the Resolution of the Ministry Labor of the Republic of Belarus No. 84 dated May 26, 2000. I want to draw the moderator’s attention to this message because:

Notification is being sent...

Yulya (guest) [email protected]

#3[49022] December 17, 2008, 20:20

Thank you very much. I want to draw the moderator's attention to this message because:

Notification is being sent...

« First ← Prev.1 Next → Latest (1) »

In order to reply to this topic, you must log in or register.

How is the passport office organized at the Housing and Communal Services Administration?

The passport office is, in fact, the same department in the structure of the management company as any other - with the same form of organization, department hierarchy. The desk is headed by the boss; if the volume of work is large, then the department has a deputy, necessarily a senior specialist, and ordinary specialists.

The activities of the passport office of the housing and communal services management company are regulated by current laws, namely Federal Law No. 5242-1 of June 25, 1993, Government Decrees No. 713 of July 17, 1995, PP No. 885 of November 11, 2010, and the Housing Code of the Russian Federation.

Services of a passport officer for a management company

Residents of an apartment building can contact the passport office at the management company and receive the following services:

Obtain an extract from the house register or apartment card. This can be done by the owner by presenting a passport and a document confirming the ownership of the property (if it is not registered in the apartment). If the tenant is registered in the apartment, only a passport will be enough.
Register yourself or your children at your place of residence or place of stay or de-register. Documents for these two services can be submitted directly to the passport office at the Criminal Code or through the State Services portal. There are no state fees for these services.
Obtain a certificate of no debt for utilities. To obtain it, you only need a passport.

under the management company are included in the tariff for the maintenance and repair of common property. That is, for residents of an apartment building, there are no additional fees for processing documents in this organization.

How to temporarily register in housing with “special features”

The described categories of housing are less common than the typical option discussed above - an apartment in private ownership, however, they also have a place.

Municipal apartments

In this case, in addition to the tenant, you will also have to involve the landlord, who checks compliance with living space standards to register temporary registration. If, together with permanent residents, a temporarily registered person receives less than the standard living space, then the landlord has the right to refuse him, which is what happens most often.

A private house

If you want to register in the house, then in addition to other papers from the owner, you will also need to attach the house register.

Mortgage apartment

Until the loan is repaid, the mortgaged apartment is collateral, which means its use and disposal may be limited. To find out for sure whether you can register with it temporarily, you need to refer directly to the contract. Only there you will find the answer to your question

. But most likely, you will be denied registration. In any case, the refusal can be challenged in court, but first it is still better to thoroughly study the agreement: if it clearly states a ban on registration, there is simply no point in turning to justice.

Job description of a passport officer

Every organization has a job description. It defines the basic requirements for a specialist, in our case, a passport officer, and his rights, duties at work, and responsibility.

The legislation defines only general provisions that heads of organizations must adhere to when drawing up job descriptions, including the manager and director. After all, the staffing schedule depends on them.

In particular, it is determined that the passport officer reports to the head of the department, passport office or other head of the management company . Subordination is determined by the organizational structure of the organization.

Requirements

Requirements for a passport officer in a management company:

knowledge of legislation in terms of acts, instructions, regulations, other normative documents, rules of registration, registration of citizens;
The passport officer is required to know office work, standards of organizational and administrative documentation, and a unified system for handling this documentation;
The passport officer must know how the preparation of reference materials should be controlled;
ability to work with a computer;
knowledge of labor regulations, internal regulations, labor protection, as well as the basics of fire safety.

At the same time, the management of the management company has the right to set its own requirements for the education of a passport officer .

Responsibilities

It should be noted that the duties assigned to the passport officer are of high social importance. His mistake can sometimes be followed by trouble in the fate of an individual citizen. Therefore, it is extremely important that the passport officer performs his duties responsibly.

Partnership management bodies

To manage the association, HOA members elect a board and its head. Chairman of the partnership:

ensures uninterrupted operation of house communications;
establishes relations with the municipality and contractors by concluding contracts for the provision of services;
works with debtors on the issue of debt repayment;
prepares budgets and estimates for the next year;
establishes communication with the population;
submits reports to the tax office.

The chairman of the partnership makes decisions on the work of the HOA alone. Approval from a general meeting of homeowners is rarely required. For example, with an increase in contributions for major repairs. Decisions made at the general meeting are reflected in the minutes of the HOA. The document is mandatory for public associations.

HOA statistics show that an accountant is also required for the full operation of the association. The audit commission exercises control over the activities of the governing bodies.

If for some reason the chairman could not be elected, then a manager is appointed. The partnership enters into an employment contract with him. The manager is guided by the HOA's constituent document and agreement. In 2020, 32 vacancies were presented on the labor market. Almost a third falls on the Moscow region. The maximum salary of a manager is 56 thousand rubles, the minimum is 14 thousand.

The chairman and members of the HOA board must periodically report to residents. The procedure and deadlines for submitting reports are determined by the charter. Members of the association also have the right to demand information about the flow of money, profits received, payments and expenses of the partnership.

The inspection of the HOA is carried out by an audit commission. It can be initiated by the prosecutor's office or housing supervision. The date of the scheduled inspection is fixed in the charter and housing code. An unscheduled inspection is carried out based on applications or complaints against the HOA of individuals.

It is not necessary to have a staffing table. However, it allows you to streamline the work of the partnership. The document contains information on the number of employees and engineering and technical personnel servicing a residential building, courtyard and non-residential facilities. This includes a lawyer, accountant, passport officer, dispatcher and security guards.

The partnership must maintain a register of members of the association. It displays the personal data of citizens, contacts, and the size of the share of each co-owner.