How and where to get a register of owners of apartment buildings

The law prescribes

Management organizations were obliged to maintain such a register on the basis of Federal Law No. 485-FZ of December 31, 2017. Part 3.1 appeared in Article 45 of the RF Housing Code, which contains requirements for the content of the register:

• Last name, first name, patronymic, if the owner is an individual,
• Legal entity – full name and state registration number;
• Room number in the apartment building;
• Information on the size of the owned shares in the right of common ownership of the common property of the owners of premises in the apartment building.

The register can be obtained from the KtoTam.Pro service

I advise you to order a ready-made register from the WhoTam.Pro service, which will be compiled on the basis of extracts from the Unified State Register of Real Estate. See a sample register below. How to place an order is written here.

The register will be sent in Excel table format + extracts from the Unified State Register for each room in the order.

(click on the picture to enlarge it)

WhoTam.pro works with legal entities, everything is official. First, they will make a selection of all the premises of the desired apartment building from the Rosreestr database (USRN). From this selection you can weed out unnecessary apartments/premises. Then they will draw up an agreement for the provision of services with an invoice - agreement (docx) or view it. After payment, the register will begin to be formed. If necessary, at their own expense, Ktotam.pro employees will send you by mail a contract and a certificate of completion of work.

Production time depends on the number of premises. If there are up to 500 premises, the register will be sent within 24 hours after payment. If Rosreestr has technical work, the period may increase.

The cost of the registry also depends on the number of premises. The more premises there are, the lower the price for each of them will be. The final cost will be calculated for you in advance.

How to order a registry in Ktotam.pro - detailed instructions with pictures

I wrote the instructions for legal entities (companies), and inserted them from my article about the registry.

For example, I will order a register of an apartment building in the city of Gelendzhik, st. Primorskaya, 30a.

The register can also be ordered by phone or by mail. In 30 - 60 minutes you will be given a selection of all apartments and non-residential premises for the desired house/houses. It is enough to just say the address. The resulting table will be sent by email. You will be able to weed out unnecessary premises and get the final price. If everything is satisfactory, they will conclude a service agreement with you and issue an invoice - the agreement or view it.

Enter the address of the apartment building , click on the option that appears and then click on the “Find objects” .

This is my example address

(click on the picture to enlarge it)

If the house is not found, then order the register by phone 8 (913) 941-94-37 or write to the mail. Within 30 - 60 minutes they will make a selection of all the premises for the desired house/houses. The received document with the table will be sent by mail. You can weed out unnecessary premises and get the final price. Then a service agreement will be drawn up with you and an invoice will be issued.

• Below is a list of all apartments and other rooms in the entire house. If you do not need information on any property, then you need to uncheck the box next to its cadastral number. You can search by cadastral number or address, type of property, floor, etc.
• At the bottom of the list, click on the “Order registry” .
• Then the cost of the resulting register with the tariff for each premises will appear. Click on “Order registry” .
• Enter your email. The ordered register will be sent to her. Click "Next" .
• Select the payment method “As a legal entity” . A contract for the provision of services will be concluded with you. Click on the "Pay" .
• In the window that appears, enter your full name, phone number and organization name . Click on the “Leave a request” .
• They will call you within a few minutes to clarify all the details. , a service agreement will be sent by mail .

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After payment, as soon as the register is ready, an archive with the necessary documents will be sent . In the archive you will find the register itself in Excel table format + extracts from the Unified State Register for each premises in HTML and XML formats. + each statement will have a digital signature (EDS). If necessary, at their own expense, Ktotam.pro employees will send you by mail a contract and a certificate of completion of work in paper form.

The resulting sample registry can be found above.

If you have questions, ask them in the comments ↓.

Phone support

24/7 SUPPORT BY E-MAIL

What will you get as a result?

You can download the finished register in electronic form using the links that we will send you by e-mail. Also, the finished register can be downloaded from your personal account. There, in your personal account, you can track the stages of work on the registry.

Excel file

Archive with extracts

EDS of Rosreestr

How to order a register of apartment buildings

Procedure

To order a register of owners of apartment buildings, you need to fill out an application form on the “Request for a register” page. Please pay attention to the exact and complete indication of the address of the house (building). If you need registers for several houses, then you need to send a separate application for each house. If there are a lot of houses, then you can send an application in the form of a list of addresses to us by email.

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Stages

You need to fill out the application form on the “Registration Application” page

The manager checks the correctness of the address and the number of premises

Online payment or non-cash payment by invoice

Data for the register is requested from the Unified State Register of Rosreestr.

From the received data, a register and archive with extracts are formed. If some data is not received, a repeat request is sent.

The finished register is available in your personal account. Links to the register and archive with extracts are sent to you by email.

Payment Methods

FAQ

After registering on the site, you will have access to your personal account, where you can track the stage of execution of your orders.

In your personal account: - an archive of orders is available, including order files; — it is possible to pay for the order and select a payment method.

I have many houses, do I need to fill out a separate application for each house? Yes, you need to make a separate application for each house. But you can send a list of house addresses to us by email [email protected] How much does the register cost 10 rubles. for one room. Minimum cost 1,000 rubles. For regular customers there is no minimum order value. We have 5 houses. Will each house cost 1,000 rubles? No. The cost of your order will correspond to the amount of rooms in 5 houses. When will we receive the register if we pay today? The period for register formation is from 2 to 7 days. On average 2.3 days. In what form will we receive the register? The register of owners is generated electronically in Excel format. An archive with extracts for all premises of the house (building) is attached to the register. Each extract is signed with the digital signature of Rosreestr. Will the register be signed? The register is generated electronically in Excel format, see sample reestr-servis.ru/reestr_samples/ It does not have any signature. But the register is accompanied by an archive with extracts for all premises of the house (building). Each extract is signed with the digital signature of Rosreestr. Will any closing documents be provided? When paying online, you receive an electronic receipt from the OFD. When making a non-cash payment to your bank account, you will receive a certificate of completion of the work, please send us your postal address. What will happen in the register if information about the owner is not in the Rosreestr database? The register will contain all the information on such an object, except for the full name of the owner and the foundation document. There are lines in the registry that do not contain the owner's name. Why? This means that the Rosreestr database does not contain information about the owner of the premises. To check the contents of the register, you can open an extract for this premises. An archive with extracts for all premises of the house is attached to the register.

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Submit an application for the MKD register

registry-service.ru - Our service provides a service for creating registers of owners of apartment buildings (not only apartment buildings, but also any real estate) based on official data from the Unified State Register of Real Estate (USRE) of Rosreestr.

Registers of owners are formed in the form of a table in Excel format. You can download the sample from the link. The cost is 10 rubles. per room. Along with the register in Excel format, you receive an archive with extracts (signed with the digital signature of Rosreestr) for each premises (samples of extracts can be seen at the link, see “electronic (information) extract”). The time it takes to create a registry can be from 2 to 7 days, but as a rule it is 3 days.

We create registers of owners of apartment buildings based on data from the Unified State Register of Rosreestr.

It is not an authorized body for registration of rights or its structural division.

The absence of a document indicating the ownership of an apartment building complicates the functioning of the home owners' association. Restrictions arise in organization and management. Let's figure out what the register of owners of premises in an apartment building is. The register is a mandatory addition to the minutes of meetings of owners and is submitted to the housing inspection.

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The advantage is the legal basis for all decisions made. Thanks to this, registration and voting within the society is faster, because ballots and questionnaires can be prepared in advance. The subscriber base of charges for housing and utility services is being updated.

Whose hands does the register fall into?

Now such a register is provided to any initiator of the general meeting of owners of apartment buildings (Part 3.1 of Article 45 of the Housing Code of the Russian Federation) within five days after submitting an application. The consent of other owners to provide a register with their personal data for the purpose of convening and organizing a general meeting is not required.

Future owners have the right to participate in general meetings of premises owners. According to Part 1.1 of Art. 44 of the Housing Code of the Russian Federation, those persons who have not yet registered their premises in Rosreestr can also take part in general meetings of owners of premises in apartment buildings and vote on the agenda of the general meeting. By virtue of the Decree of the Government of the Russian Federation dated September 13, 2018 No. 1090 “On amendments to certain acts of the Government of the Russian Federation on the management of apartment buildings,” which entered into force on September 26, 2018, maintaining a register of owners is a licensing requirement for carrying out activities related to the management of apartment buildings. Lists of owners of premises in apartment buildings must be maintained exclusively in electronic form.

What is better, ordering extracts for each apartment or one register of owners?

As mentioned above, the formation of a register of owners is possible in two ways - by independently obtaining extracts for each apartment or by turning to specialized companies for help. Let us highlight the most obvious disadvantages of the first option for register preparation:

• the cost of obtaining an extract from the Unified State Register for each apartment will be from 200 rubles, and the cost of obtaining documents for all copyright holders will become an unbearable burden for the MKD budget;
• obtaining separate statements for each apartment may take a long time, due to the ignorance and dishonesty of the residents;
• if the initiative group itself decided to submit requests to the Rosreestr service, even applying through an online form will require spending a lot of time.

All these problems and difficulties can be solved by preparing a register of home owners with the help of professional specialists. In this case, there is no need to pay for each separate statement, and the cost of obtaining information for each apartment will be several times less. In addition, all received data will be compiled into a ready-made register, which can be immediately used for holding meetings of owners or other similar purposes.

Expert commentary . The advisability of independently obtaining USRN extracts directly depends on the number of apartments in the building. If there are only 5-10 residential or non-residential premises in an apartment building, it will not be difficult for even an unprepared citizen to submit a request. However, independently completing a register for a house with hundreds of premises will present obvious difficulties.

Where is the current register stored?

The register of owners is included in the documents for managing apartment buildings, which responsible persons are required to keep up to date, store, accept and transfer in the manner prescribed by law, along with other documentation regarding apartment buildings. At the same time, from January 11, 2018, the management organization is obliged not only to maintain a register of owners of premises in apartment buildings, but also to provide this register at the request of the initiator of the general meeting of owners and return it after voting.

What is the register of owners of premises in an apartment building

In this situation, the register refers to a book in which records are kept of the owners of apartments in a multi-storey building.

Rules for maintaining common property in an apartment building 2016.

Read about heat meters in an apartment building here.

What is included in the overhaul of apartment buildings, read the link:

It contains certain information, located on paper and (or) electronic media, containing the following information:

• Data of residential premises owners;
• The reasons for their ownership of the apartment;
• The number and significance of their votes at the meeting of owners, and in other situations;

The register is compiled and kept up to date by the management company or HOA, depending on the decision of the residents.

Organization of maintaining a register of apartment owners in a multi-storey building

The management organization of an apartment building (MC, HOA) must choose a document flow system that would allow at any time to restore information about the owners of residential premises and continue activities related to maintaining the register if problems arise with computers, storage media or installed software.

The need to create and maintain such a database in electronic form is to ensure the uniformity of the information entered, as well as the ability to interact with other computer systems.

In classic paper form, the register includes a ledger for the owners of apartments in a multi-storey building and registration files containing information on each owner. The management organization maintains these documents until its contract with the residents expires. The register is divided into separate years, at the beginning of each of which a new section is created on paper.

All papers are filed in the registration file as they are received, in the following situations:

• The owner is entered into the register;
• Any information that relates to the owner is changed;
• The owner is excluded from the number of persons subject to registration.

The method of storing papers on the basis of which entries are made in the register is established by the owners of apartments in a multi-storey building during a general meeting. From the moment the contract expires, the fate of the documents is regulated by Art. 162 Residential Complex of Russia. The same thing awaits them as technical papers for a multi-story building.

Having accepted the documents, the management company or homeowners association provides the owner with written confirmation of this fact. In it, an authorized employee of the management organization indicates his full name, puts a date and signature, and then certifies all this with a seal.

The register is maintained by a person appointed by the chairman of the HOA or the director of the management company. The documents contain information about the owners of apartments in a multi-story building and certificates that provide grounds for entering data. Each owner has a certain share in the common property, which is recorded in the register. It is also expressed in the number of votes at a meeting of residents.

You can calculate what share the apartment owner has in the common property using the formula: D = (SK / SH) × DK × 100, where

D – the share that the owner has in the common property.

SK – total area of ​​the apartment.

SH is the total area of ​​a multi-storey building.

DK – share in an apartment or non-residential premises owned by the owner.

The entry or exclusion of the owner of an apartment from the register occurs by making an appropriate entry in the accounting book and registration file. Changing existing information occurs in a similar way.

How and where is documentation compiled?

You can obtain the register of owners in two ways:

• with the help of Rosreestr;
• by filling out the form/form yourself.

The first method will require money. After filling out the application form, you must wait 5 calendar days and then receive it. The service is not free, on the contrary, it is quite expensive. The cost of creating a database is calculated as follows: take 200 rubles, multiply by the number of apartments, and get the full cost (for individuals). It should be noted that the tariff for legal entities is higher - 600 rubles per premises.

To obtain the register, you must go to the Rosreestr website. To do this you need to go through a simple registration procedure. You can obtain information for this simple procedure by contacting the Unified State Register, in person, or using the Internet, which will significantly save time.

Leave a request on the website to obtain a certified extract of ownership of the living space. Issued upon availability of an application for receipt, a passport, and necessarily a receipt for paid state duty (in the amount of 100 rubles up to 3 thousand). The package of documents is transferred to a branch of Rosreestr or MFC. An employee of the organization is obliged to indicate the time frame for receiving the extract.

It is important to know! All data is in the public domain; it would be illegal to refuse a request.

The second method, although very labor-intensive, does not require any money. All you need to do is go around the owners, get the necessary information and fill out the appropriate form. For information about residents, you can contact the Criminal Code.